Complete Guide: How to Export Zoho Mail to PST?

Summary: Many users want to export Zoho Mail to PST file format but they do not know how to do it. Therefore, we provide a detailed blog that explains how to export emails from Zoho mailbox to Outlook PST file format. Along with that, we show you why exporting Zoho mail to PST is beneficial. At last, we will also talk about a professional Zoho Migration Tool to export your mailbox data easily. So, read the complete article.
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Zoho Mail is the email service by Zoho corporation. It is designed to fulfill the requirements of both individuals and organizations. Your mailbox contains various important emails and other valuable data. Therefore, it is beneficial to back up your Zoho mailbox in your system. It helps you restore your mailbox items in case of unintentional file deletion.

Now, the most preferred file type for archiving your mailbox data is PST. It is because it offers numerous advantages over any other backup file format. Let us check why you need to back up the Zoho email to PST file format.

Why Should You Export Zoho Mail to PST File Format?

Outlook PST file format is the most widely used format for saving mailbox data by individuals and organizations. It is because users have various advantages of saving mailbox data in PST file format. Below we share some benefits of exporting Zoho email to PST file format.

  • When you transfer emails from Zoho mail to PST file type, you can easily access your mailbox via the Outlook application.
  • Backing up emails in the PST file extension allows you to share the data securely and efficiently.
  • PST files can not get corrupted easily, so it is a secure and reliable way of backing up your emails.
  • You can also add password protection to the PST files to prevent undesired file access.
  • PST files have a maximum size limit of 50 GB. So, you can save any number of Zoho emails.

These are a few significant reasons for migrating their Zoho mailbox to PST file format. Now, let us check the manual methods to transfer Zoho mail to PST format.

Methods to Export Emails From Zoho Mail to PST

You can export email from Zoho mail to PST file format via the MS Outlook application. The complete method of migrating your Zoho mailbox to PST file format consists of three steps. First, you have to enable IMAP access in your Zoho account. After that, configure it to MS Outlook application and at last, export Zoho mail to PST file format via the Import/Export functionality of Outlook. Let us see how to export Zoho emails to PST.

Step 1: Enable IMAP in Zoho Mailbox

  • Visit Zoho Mail and log in to your Zoho Mailbox account.
  • Now, click on the Gear icon at the top right corner.
  • In the left section, scroll down and select the Mail Account option.
  • Go to the IMAP section and tick the IMAP Access feature. It will enable IMAP in your Zoho mail account.

Step 2: Configure Zoho Mail to MS Outlook

  • Open the MS Outlook application. Press the File button and then choose Add Account.
  • In the Add Account window, choose the Manual setup or additional server types option. Hit Next.
  • Tick the POP or IMAP option and click on the Next button.
  • After that, fill in all the required details of your Zoho Mail account. Press the More Settings button.


  • In the Internet Email Settings wizard, go to the Outgoing Server tab and select the My Outgoing Server (SMTP) requires authentication option.
  • Switch to the Advanced tab. Choose the IMAP and SMTP server settings and hit the OK button.


  • Now, tick the Require logon using the Secure Password Authentication (SPA) option and hit the Next button.
  • At last, click on the Finish button to complete the Zoho mail account setup in Outlook.

Step 3: Export Zoho Mail to PST File Format

  • In MS Outlook, select the File option.
  • Choose the Open & Export tab and click the Import/Export icon.
  • Select the Export to a File option and click Next.
  • After that, choose the Outlook Data File(.pst) option and press Next.
  • Now, select the desired Zoho mailbox folder you want to backup and click Next.
  • At last, define the destination for the resultant PST file and hit the Finish button.
  • It will back up your Zoho mailbox to PST file format.

It is the complete procedure to export Zoho Mail to PST file format. If you have enabled IMAP or configured Zoho Mail to MS Outlook, you can skip those steps. Then you have to only perform step 3 for migration.

Also Read: Best Methods to Migrate Zoho Mail to Office 365 Account on Windows

The above-mentioned procedure is quite effective and feasible even for a beginner. However, there are chances that you might be unable to execute the steps. Also, if you have a large mailbox containing thousands of emails, this manual approach will not be suitable for you. In such a scenario, we will recommend the professional Zoho backup tool.

Professional Solution to Export Zoho Emails to PST

MigrateEmails Zoho Migration Tool is the most efficient, secure, and fast solution to export Zoho mail to PST file format. It enables you to migrate your Zoho mailbox in a few simple steps. You can save your emails into PST, MBOX, MSG, EML, PDF, CSV, and many other file formats. Also, it allows you to migrate Zoho mail to Gmail, Yahoo Mail, Office 365, AOL, iCloud, etc. Moreover, it is compatible with all versions of Windows OS.


Till now you have learned how to export Zoho mail to PST file format. We shared the main reasons for backing up your Zoho emails into PST file format. Also, considering the non-technical users, we also recommend the professional Zoho Migration Tool that enables you to migrate Zoho mail to Outlook PST file format easily and securely.

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