Best Methods to Migrate Zoho Mail to Office 365 Account on Windows

Written By Kiran Sharma
Updated on September 20th, 2023

Summary:- Many users often ask “ How do I transfer my Zoho email to Outlook 365?” to learn about the different methods to migrate emails from Zoho to Office 365 stick to this article till the end. In this blog, we will talk about both the manual approach as well as the professional Zoho Migration Tool.

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Zoho is an email service provider which is widely used by many small business owners because of its various inbuilt features. However, users still search for ways to move Zoho emails to Office 365 accounts because of its complicated features. Office 365 on the other hand, provides better security and an intuitive interface to its users which makes it more convenient to use. Before we move forward and talk about the solutions for Zoho to Office 365 Migration, let’s look at some of the advantages that an Office 365 account provides to its users.

Why Migrate Zoho Mail to Office 365 Account?

One of the major reasons to switch to an Office 365 account is because it offers a wide range of Microsoft applications like Word, Excel, Powerpoint, etc which can be accessed in one place. There are multiple other reasons that force users to migrate emails from Zoho mail to Office 365.

Users can access the data from an Office 365 account from anywhere.
Office 365 provides better security as compared to Zoho.
It offers multiple benefits to its users which makes the task easier as compared to Zoho.
All the data from the Office 365 account like emails, calendars, contacts, etc gets synced automatically.

After exploring the various benefits of an Office 365 account, let’s move forward to the solution part.

Native Solution for Zoho to Office 365 Migration

The manual method to migrate Zoho Mail to Office 365 account is a 3-step process. We will share the step-by-step guide to performing the migration. Follow each of these steps carefully to get the desired results.

#Step 1: Configure Zoho to Office 365 Account

Open Outlook on your system and Login using the credentials.
Go to the File tab and click on the Add Account option.
Provide Zoho Mail credentials in the Add Account Wizard.
Tap on the Advanced options and tick the Let me set up my account manually option. Click on Connect.
Now, click on the IMAP option and provide the required IMAP and SMTP settings.
After that, provide the Password of your Zoho account and hit the Connect button.

#Step 2: Export Zoho Mail to PST Format

Open MS Outlook and navigate to the File menu.
Go to the Open & Export option and tap on Import & Export.
Now, click on Export to a file and opt for Outlook data file (.pst).
After that, choose the desired Mailbox folder and select the destination to save the PST file.
Finally, hit the Finish button to export Zoho mail to PST file format.

#Step 3: Migrate PST File to Office 365 Account

To perform this procedure, users first need to configure their Office 365 account to MS Outlook and then follow the below-mentioned procedure.

Navigate to Outlook and select the File option.
Go to the Open & Export option and select Import from another file or program.
Now, choose the Outlook data file (.pst) and select the destination Office 365 mailbox folder.
Click on the Browse button and open the desired PST file and hit Finish.

Also Read: How to Migrate Zoho Mail to Gmail – A DIY Approach

By following each of these steps users can easily migrate Zoho mail to Office 365. However, this method comes with certain limitations.

Drawbacks of the Native Solution

Here are some of the most common drawbacks to transfer emails from Zoho to O365 manually.

The native approach is a tedious and time-consuming process.
It is useful only to migrate a limited number of Zoho emails.
There is a high risk of alteration of data.
Repetition of similar emails may take place.
Users cannot opt to save the attachments separately using this approach.

To avoid these drawbacks, many experts prefer going with the automated solution.

Automated Solution to Migrate Zoho Mail to Office 365

If you are facing the issue, using the manual approach then, you can opt for the professional Zoho Mail Migration Tool. This method allows to performing of bulk migration of Zoho emails in just a few clicks with high data accuracy. It preserves the data originality and removes any duplicate emails from the migration process. Using this method, users can migrate Zoho emails to Gmail, Thunderbird, AOL, etc. This method also enables users to Export Zoho Mail to PST, MSG, EML, Gmail, Thunderbird, AOL, and other multiple file formats and email clients.

Conclusion

In this article, we have answered the frequently asked query by users on How to migrate Zoho mail to Gmail. We have mentioned both the manual as well as the professional approach. Certain limitations come along with the manual approach. In such scenarios, going with a professional solution is the best choice.

About The Author:

Kiran Sharma