How to Migrate Office 365 to IMAP Email Client?

Written By Kiran Sharma
Updated on September 27th, 2024

IMAP is widely supported by most email providers, which makes it a flexible and reliable option. While Office 365 offers a complete suite of cloud-based tools. There are situations where users need to migrate Office 365 to IMAP for cost-saving or better integration with other systems. However, this migration process can be challenging without a clear roadmap.

Whether you’re moving to a new email hosting service or need a more flexible email management system, an IMAP server allows you to sync emails across multiple devices efficiently. In this blog, we will make you introduce to the all-in-one solution Office 365 Migration Tool to securely transfer your Office 365 data to your new IMAP server with minimal downtime

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Table of Contents

Brief Introduction to Office 365 & IMAP Email Client

Office 365 is a cloud-based suite of productivity tools and services offered by Microsoft. It provides access to a range of applications such as Word, Excel, PowerPoint, and Outlook. It is available in various subscription plans for businesses and personal use.

IMAP is a standard email protocol that allows users to access and manage their emails on a remote mail server, rather than downloading them to their local computer. With IMAP, emails remain on the server, which allows users to view and manage their messages across multiple devices.

Understanding the need to Move Office 365 to IMAP

Moving an Office 365 email account to IMAP can arise from various organizational or personal needs. Below are some common scenarios where the individual wants to navigate from Office 365 mailboxes to IMAP Server:

With IMAP, you can store emails on different servers that are not necessarily Microsoft’s.
Moreover, IMAP supports cloud-based email solutions, which often include storage and maintenance.
IMAP services provided by independent email providers often allow businesses to set up emails on custom domains.
Whatever changes are made on IMAP (e.g., reading or deleting emails) are reflected on all connected devices.
Some of you decide to leave Office 365 due to subscription costs, moving Office 365 to IMAP offers free or lower-cost options.
By moving to an IMAP-based email service, users can simplify their infrastructure and avoid the extra features they do not need.
Some users prefer the simplicity and control of using email systems that rely on IMAP over the more complex Microsoft Exchange or Office 365 ecosystem.

Now, you have a better understanding of why someone wants to move Office 365 to IMAP. As there is no built-in feature provided by Office 365 to migrate them as IMAP email clients, it’s better to proceed with the automated solution. In the next section, we suggest the direct procedure to migrate your Office 365 mail to IMAP with minimal downtime.

Simple and Superficial Solution to Migrate Office 365 to IMAP

The MigrateEmails Office 365 Email Backup Tool is the best and most risk-free solution to migrate Office 365 to IMAP. It allows you to migrate, back up, or restore multiple user mailboxes at once, which is helpful for large environments. Apart from migration, you can also use this software to back up Office mail data to other file formats or email clients. However, it is a simple way to create offline backups of Office 365 data on your local system. Further, we will explain the proficient key features and steps of the software for better outcomes of the migration process:

Simple Steps to Migrate from Office 365 to IMAP Server

First of all, launch and run the Office 365 Migration Tool on your PC.
After that, tap on the Backup button to perform the migration process.
Now, authenticate the login process of Office 365 and click on Sign In.
Next, select the desired O365 data that you want to migrate as IMAP.
In the upcoming window, choose IMAP from the given drop-down list.
Also, you can apply the built-in features of the software accordingly.
Lastly, click on the Convert Button to move Office 365 mailbox to IMAP.

Here’s an overview of advanced key features of the software:

It allows users to download Office 365 emails, contacts, calendars, and tasks to local systems in formats like PST, EML, MSG, MBOX, and more.
This utility ensures no data loss during the backup and restore process and maintains the folder structure and meta-properties like email headers, attachments, etc.
It can save your Office 365 mailbox data, including public and archive folders, to your computer, local drive, or external hard drive.
Users can selectively choose specific mailbox items, such as emails from certain folders or date ranges, for O365 to IMAP migration.
It is compatible with various Windows operating systems and can work with different versions of Office 365.
You can preview emails and other data before the migration process to verify that you are working with the correct files.
This software comes with a simple user interface, which makes it easy for users to utilize the software without technical expertise.
It scans the Office 365 mailbox for duplicate emails, contacts, calendars, and other items, and migrates unique data.
It provides the option to assign impersonation rights to migrate the mailboxes of multiple Office 365 accounts through CSV.
The demo version of the software allows users to migrate up to 50 items per folder of Office 365 for free.

Read More: How to Perform Office 365 Tenant to Tenant Migration?

Final Words

Hopefully, this blog will be helpful for you to migrate Office 365 to IMAP. As there is no manual method provided by Office 365 to perform the migration process. For ease of migration, it’s recommended to use a reliable tool. The given software will help you to simplify the migration process in just a few steps. It will automate the process and reduce the risk of errors. Along with that, it provides customer support to assist users with any issues or questions related to the software. For better understanding, you can utilize the trial version and the software as well.

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.