Updated on August 7th, 2023
Almost every email provider supports IMAP servers. You can enable IMAP in your Gmail email account. However, IMAP email accounts with custom domains can be accessed via Roundcube, Horde, etc. They offer limited features and a very basic GUI that is only suitable for sending and receiving emails. On the other hand, Office 365 provides numerous advantages over IMAP accounts.
Because of all these reasons, users want to migrate IMAP Emails to Office 365 accounts.
The manual method to migrate IMAP emails to Office 365 accounts is quite tedious and complicated. Moreover, there are certain points that you need to keep in mind before you start exporting your IMAP mailboxes to Office 365 email accounts.
The manual method to migrate IMAP to Office 365 account is quite complicated and involves multiple stages. You need to perform every step in the sequence to successfully migrate your mailbox data. Apart from that, you must fulfill some prerequisites before migrating emails.
For migrating your IMAP to Office 365 email account, you must know the Incoming and Outgoing server settings of your IMAP email account. You can not initiate the migration without knowing the server settings. This detail is available on Google. Alternatively, you can identify these details from your IMAP account.
The second step is to create a CSV file containing the login details (Username, Email Address, and Password) of the source IMAP email account. This file helps you to access source IMAP user mailboxes. So, you can easily add IMAP emails to Office 365 Account.
Open Notepad and type the email address, username, and password of every IMAP user account separated by commas without any space. Details of each mailbox should be written in a new line. Now, save the file with .csv at the end.
Migration Endpoint is a functionality in Office 365 that is mainly used to connect other email accounts to the Office 365 account. To migrate from IMAP to Office 365, you need to create a migration endpoint.
In this step, we use the CSV file created earlier that contains all the desired user mailboxes for conducting migration in bulk. Below are the steps to create a new batch for migration.
For migrating your IMAP emails to Office 365 account, you need to point the DNS records to the IMAP email account as they should be directed toward the source email account. After completing the migration process, it is mandatory to point them to the Office 365 account.
After migrating all your IMAP mailboxes to your Office 365 account, you need to delete the migration batch you created. It will stop the synchronization of your IMAP account with the Office 365 account.
It is the complete manual procedure to transfer IMAP emails to Office 365 accounts without using any third-party tool. As you can see the process is too lengthy, time-consuming, and complicated. So, if you are a novice user, we would never suggest this approach for migrating your mailbox data to the Office 365 account. We recommend the best professional IMAP Backup Tool.
The best way to migrate IMAP emails to Office 365 accounts is the professional MigrateEmails IMAP Backup Tool. It is a complete solution for migrating any IMAP-enabled email account whether it is Gmail, Yahoo Mail, or any custom domain email account. You can export multiple IMAP accounts simultaneously with the Import CSV file option. Also, the application enables you to migrate IMAP to Google Workspace, Gmail, Office 365, and another IMAP account. The application has numerous advanced features and is widely compatible with all versions of Windows OS.
To easily migrate IMAP Emails to Office 365 account, you need to perform a set of procedures in the correct sequence. First, find out the incoming and outgoing server settings and then prepare a CSV file of IMAP accounts. After that, connect your IMAP account with Office 365. Then, you will have to create a migration batch and at last, route the mailbox. After you migrate your IMAP mailbox to Office 365, you need to point DNS toward Office 365 and delete the migration batch.
Migrating an IMAP account to Office 365 has various limitations.
•Your emails might get moved to the archive folder because of MRM policy.
•Through this approach, you can only migrate 500000 emails.
•The maximum file size is 35 MB that you can migrate.
•You must create user accounts in Office 365 before initiating the migration.
IMAP mailbox syncs with Office 365 once every 24 hours after migrating IMAP to Office 365. This incremental synchronization process continues unless you stop or delete the migration batch.
For migrating Outlook to an IMAP email account, you need to configure your IMAP email account to MS Outlook. After that, you can simply migrate your mailbox data using the drag-and-drop feature.
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