Learn How to Sync Gmail and Outlook – Easy Guide

In this article, I am going to tell you about the benefits of configuring Gmail with Outlook. And also you will get the answer for how to sync Gmail and Outlook?

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Many companies and online enterprises following the new trend of cloud computing programs which allows them to use the cloud email solutions for storing email data. As you know nowadays a large amount of data is generated every day by the users. So most of the firms found cloud email services more suitable for them. So they start migrating from the basic email service provider and start using the advanced email techniques.

But it doesn’t indicate that the email suite provided by Google “Gmail” is losing its importance in the email market. Still, now many firms and multinational companies are using Google’s’ Gmail suite for sending and receiving email messages, fixing meetings and appointments, etc. G suite is still worthy in its own way and many users are loyal to it.

Understanding Gmail and Outlook

Google Mail

Gmail aka Google Mail is free of cost email service offered by Google that allows the users to send and receive emails over the internet. Gmail provides several gigabytes (GBs) of storage space for storing email messages and data in the form of other attachments.

Moreover rather than just sending and receiving email messages the Gmail service is also capable of detecting spam emails, which are directly moved to the trash folder and there is no need to read spam messages.

You can remain inactive up to nine months in Gmail while other email clients required to login in every 30 days to keep the account active. This is also one of the prominent features of Google Mail.

MS Outlook

Microsoft Outlook is a superior email client for users who want access to Microsoft Exchange Server email. MS Outlook not only provides access approachability to Exchange Server email, but it also offers to access other attachments like contact, calendaring and task management feature.

Talking about the MS Outlook then usually, in giant corporations, Outlook is practiced on a server, for example, an exchange server so that the software can allow various users.

How to sync Gmail and Outlook

Using multiple email accounts is not a new thing for many users. For a person using more than one email account, configuring Gmail with Outlook can be quite profitable. Few more facts about Gmail configuration with Outlook are:

  • It is always a little hectic to manage emails and messages in Gmail.
  • Gmail doesn’t allow to work when the user is offline.
  • Handling multiple email accounts on Gmail is bit tricky while on the Outlook you can manage a few accounts with ease.

Methods to set up Gmail in Outlook

It is very easy and simple to configure Gmail with Outlook. You just need the correct guidelines to do so. But it needs the activation of IMAP/POP in Gmail. Follow the below-mentioned steps to activate the IMAP/POP in Gmail.

  • Login with your Gmail account and from the top right corner press the gear icon.
  • Open settings and choose forwarding POP/IMAP option to see the POP/IMAP settings.
  • Here select enable IMAP and save the changes successfully.

You May Also Read- How to Open OLM File in Outlook.

Now you can configure Gmail with Outlook as IMAP is enabled. Follow the steps:

  • In your Outlook application open File tab and click on Add account Button.
  • In the opened window select the Manual Setup option and hit next to continue.
  • From the next wizard select POP or IMAP option to setup Gmail. Click NEXT to continue.
  • Here add details for your IMAP account for setup.
  • Open More settings from the previous window and from the Outgoing Server tab in the present window check the My outgoing server requires authentication and under that select use same settings as my incoming mail server option.
  • Open the Advanced window and fill the required details. Click Ok save the information and hit next to continue.
  • Both tasks will be successfully completed if the entered details are correct. Press close for moving further.
  • Window with You’re all set text will be visible to you. Click Finish to end the procedure.

Similarly, you can add other IMAP, pop, office 365 or exchange accounts to Outlook. However, in some cases, it just needs some changes in the security settings of Gmail for complete synchronization of Gmail and Outlook.

Bottom Line

So I have discussed the way how to sync Gmail and Outlook. But sometimes it happens that due to corruption in the PST files of Outlook the sync process of Gmail with Outlook doesn’t take place successfully. Although your Gmail account may also get damaged due to corruption in Outlook if somehow you’re able to attach Gmail with your outlook.

Therefore, before configuring Gmail with Outlook, it is recommended to repair the Outlook PST files. And the best way to repair PST files is by using Outlook PST repair Software by SysInfoTools. This third-party tool is reliable with effective output. You can download it from the authorized website of SysInfoTools.

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