Proven Methods to Migrate Emails From Office 365 to G Suite Account

Summary: Are you tired of searching for a seamless process to migrate emails from Office 365 to G Suite account? Here is one. The best approach for migrating Office 365 data can be none other than the Office 365 Migration Tool. However, many also search  “How to migrate Office 365 to Google Workspace free?” Therefore, in this blog, we will discuss the manual and professional methods to do the same. Stick to the blog till the end and explore the best methods.

But what is the need to migrate from Office 365 to Google Workspace? Many readers may have a question in their mind about how is it beneficial to migrate Office 365 to G Suite? So, here is a comparison table to make it easier for you to choose which is better: G Suite or O365.

Google Workspace Vs Office 365

FeatureGoogle WorkspaceOffice 365
Collaboration ToolsGoogle Docs, Sheets, Slides, Google Meet, and Google Drive.MS Word, Excel, PowerPoint, and, OneDrive.
Email and CommunicationGmail for efficient email management.Integrated chat and video calling in Gmail.Google Chat for team communication.Outlook for email management.Microsoft Teams for chat, video conferencing, and team collaboration.Skype for Business.
CostMore cost-effective for small to medium-sized businesses and has flexible pricing plans.Not very cost-efficient but offers various plans with different pricing tiers.
Integration with Third-Party AppsGoogle Workspace Marketplace for easier integration with a wide range of third-party applications.Integration with third-party apps through Microsoft AppSource.
Cloud StorageGoogle Drive provides sufficient cloud storage for files.OneDrive for Business offers cloud storage for files.
Mobile AccessibilitySeamless access across various devices.Can be accessed across different devices through Mobile apps for O365.
Familiarity User-friendly with an intuitive interfaceA bit difficult for new users.
Security and PrivacyAdvanced threat protection in Gmail, Data encryption, and, compliance tools.Advanced Threat Protection in Exchange and Compliance tools for data protection.

It is hard to figure out, which is better. But for the familiar interface, cost-efficiency, and compatibility, many users tend to migrate email from Office 365 to Google Workspace. Therefore, let us look at the procedure.

Manually Migrate Emails From Office 365 to G Suite Account

Moving your email from Office 365 to Google Workspace may be a bit complicated and time-consuming. But here’s a method to make it easier for you. This manual process involves using a DMS to transfer your Office 365 emails, contacts, and calendars to G Suite. DMS stands for Document Management System. But, before you start the migration, there are some things you need to do first:

  1. Create and Set up the Destination G Suite Account: Firstly, set up a new G Suite user and admin account. Ensure it’s ready before starting the migration process. So, here we are assuming that you’ve already set up your G Suite account. Further, let’s talk about assigning roles in Office 365. 
  1. Assign Roles in Office 365: Here’s what you need to do to assign roles in your Office 365 account. Follow the steps below:
  • First, Sign in to your Microsoft 365 (Office 365) Admin account.
  • Navigate to the Office 365 admin panel.
  • Under Exchange Admin Center (EAC), go to Roles and choose Admin Roles.
  • Click on ‘Add Role Group,’ set the basics, and provide a name and description.
  • In the Permission tab, assign roles: ApplicationImpersonation and View-Only Configuration.
  • Provide an admin name or email address in the Admins section.
  • Complete the process and click ‘Done.’

Here comes the actual migration process. 

Steps to Migrate Emails From Office 365 to G Suite Account

Follow the migration steps below for the final results:

  • Log in to your G Suite Admin account and access the Workspace admin console.
  • In the Workspace admin console, choose Data Migration.
  • Select Email as the type of migration.
  • Enter the migration source as Microsoft Office 365.
  • Choose Exchange Web Services for Connection Protocol.
  • Next, enter the Office 365 account’s web address in the URL field.
  • In the Role Account field, enter the role account information i.e. the User’s Email Address and Password.
  • Click Connect to establish a connection between G Suite and Office 365.
  • Choose the migration start date and other migration options according to your preferences.
  • Click on Select Users to specify which users you want to migrate.
  • Select the source user account(s) from Office 365 and the destination user account(s) in G Suite where you want to transfer the emails.
  • Click Start to begin the migration process.

After that, you need to track the migration progress because it may take some time depending on the amount of data. Once the migration is complete, verify that the emails have been successfully transferred to G Suite. Similarly, you can also transfer contacts and calendar information to G Suite. However, there are certain restrictions on the manual process.

Limitations of Manual Process

You may encounter these restrictions while you migrate from Office 365 to Google Workspace:

  • The manual migration process can be complex and time-consuming.
  • It is important to follow each step carefully otherwise you may risk data loss.
  • Also, make sure you have a backup of your data before starting the migration. 

Therefore, to overcome these problems, consider using the specialized Office 365 Backup tools. It will support large-scale data transfer and you will experience smoother migration.

Best Third-Party Tool to Migrate Emails From Office 365 to G Suite Account

MigrateEmails Office 365 Email Backup Tool is an excellent utility for the Office 365 to Google Workspace migration process. It also enables saving Office 365 mailbox data locally in different file formats. Its robust features such as duplicate removal and date filter make the migration compact and accurate. Furthermore, the easy-to-use interface and compatibility make the tool the first choice of users. However, if you are new to a professional tool, don’t worry. There is a free demo version of this tool to help users understand how the Office 365 backup tool works. 

Still, here is a short manual to explain you how to migrate email from Office 365 to Google Workspace:

  • First, start the MigrateEmails Office 365 Email Migration tool.
  • Click on the Backup button and then on Continue.
  • Enter your Office 365 credentials and tap on Sign In.
  • Select either Mailbox, Online archive, or Public folders. Click Next.
  • Next, choose the desired folder from the mailbox preview and hit Next.
  • Expand the list of destination email clients and choose G Suite.
  • Login to your G Suite Account where you want to migrate data.
  • Apply filters to make the migration more precise and compact.
  • To finally migrate O365 to Google Workspace, hit Convert.

This is how you can migrate Office 365 data to distinct email clients directly. 


In this blog, we have explored the manual and professional methods to transfer emails from Office 365 to G Suite account. Although the manual process comes with some limitations, it is an effective process. However, you always have an alternative solution which is the Office 365 backup tool.

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