Quick Methods to Export Gmail Emails to PST Without Outlook

Summary: To export Gmail emails to PST file format, numerous methods are available. However, any random technique may not be suitable for non-technical users. Here we will talk about the use the inbuilt Import/Export functionality of MS Outlook or use the automated Gmail Email Backup Tool to convert Gmail to PST and many other file formats without any data loss or file alteration.

Gmail is the most popular and free webmail client. You can use other products of Google via your Gmail email account. Moreover, it offers all the demanding features with an intuitive GUI. Even so, backing up your mailbox data is always mandatory.

When it comes to backup, the most significant file type is the PST file format. It is the proprietary file format of MS Outlook. When you back up your Outlook mailbox, it will get saved in PST file format.

You might be thinking, why should one export Gmail emails to Outlook PST file format? Let us check the benefits of migrating your mailbox data to PST file format.

Why Export Gmail Emails to PST File Format?

Backing up your mailbox data locally is a smart way to protect your valuable data. You can restore your emails and other mailbox data from the backup file. Also, you can delete emails after backup to free up some space in the server. Let us check some of the prominent reasons for exporting Gmail emails to PST file format.

  • You can access your emails offline without having an internet connection.
  • Backing up Gmail emails to PST simplifies sharing your Gmail mailbox folder with someone.
  • You can back up your Gmail emails locally and delete them from your Gmail account. It helps you to prevent data breaches and data theft.
  • Importing emails from the PST file is easier as compared to importing mailboxes to Gmail.
  • You can also add password protection to the Gmail backup PST file and protect your emails from unauthorized access.

These are a few reasons that lead users to export Gmail emails to PST file format. Now, let us check how to migrate your emails to PST file format via MS Outlook.

Manual Method to Export Gmail to PST with Outlook

Using MS Outlook, you can easily export Gmail mailbox to PST file format. MS Outlook has the Import/Export option which enables you to backup your Outlook data locally into PST file format. However, first, you need to configure your Gmail email account to Outlook. After you add your Gmail account, follow the below steps to export Gmail emails to PST.

  • Open the MS Outlook application and click on the File button.
  • After that, select the Open & Export option and click on the Import/Export option.
  • Now, choose the Export to a file option and press the Next button.
  • Select Outlook data file (.pst) and then click on the Next button.
  • After that, choose the Outlook mailbox folder that you want to backup and hit Next.
  • At last, define the saving location to the resultant PST file and press the Finish button.

By performing the above procedure in MS Outlook, you can easily convert Gmail to PST file format. However, this approach does not offer the flexibility of backing up only specific emails and filtering out all the undesired items. Also, you must have MS Outlook installed on your PC. Now, what should a user who does not have the Outlook application do? The solution is the professional Gmail Migration Tool.

Export Gmail Emails to PST without MS Outlook

MigrateEmails Gmail Backup Tool is the most authentic and efficient solution to export your Gmail emails to PST file format without MS Outlook. You can also back up your Gmail emails to various file types like MBOX, EML, MSG, PDF, CSV, PNG, TIFF, etc. Along with that, the application also allows you to migrate mail from Gmail to Office 365, Yahoo Mail, AOL, IMAP, iCloud, and many other email providers. The application is easy to use and loaded with all the advanced features.

How to Backup Gmail Emails to PST File Format without Outlook

Follow the below steps to create PST file from Gmail without MS Outlook.

  • Download and install the MigrateEmails Gmail Backup Tool. Run it as administrator.
  • Now, provide your Gmail login credentials and click on the Sign in button.
  • Select Gmail and other Google items you want to backup: Gmail, Contacts, Calendars, Photos, and Drive.
  • After that, expand the Save/Backup/Migrate As field and select PST file format.
  • Choose the migration options as per your requirement and hit the Convert button.


You can export Gmail emails to PST file format with and without Outlook. The former technique is a manual method in which you have to configure your Gmail account to Outlook and then back up your mailbox with the Import/Export feature. For non-technical users, the best solution is the professional Gmail Backup Tool that not only exports your data but also enables you to exclude undesired emails from migration.

Frequently Asked Questions

How to export Gmail to PST without Outlook?

The professional Gmail Backup Tool allows you to migrate Gmail to PST file format without MS Outlook. Moreover, you can also back up your Gmail emails to MBOX, MSG, EML, PDF, CSV, PNG, TIFF, etc.

How to save Gmail emails to PST in bulk?

With MS Outlook, you can save your Gmail emails to PST file format in bulk. It enables you to download an entire mailbox folder locally as a PST file.

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