Best Methods to Convert Lotus Notes Email to PDF Format – Easy Guide

Summary – Lotus Notes stores its data in NSF format and this file format is not compatible with other email clients. Hence, users wish to convert Lotus Notes email to PDF format as PDF is considered to be the most convenient file format. Therefore, in this guide, I am going to reveal the best methods to transfer your HCL Notes data into a PDF. 

Lotus Notes is an extensive email client mainly designed for business organizations. Along with the inbox and sent items option, it also facilitates users with booking appointments, web surfing, and usage of other advanced corporate software in day-to-day activity. The email client preserves all your data in their server in the form of an NSF file.

Also Read – How to Open NSF File in Gmail Account?

NSF(Notes Storage File) is rigid in nature and can be opened and accessed only in Lotus Notes. On the other hand, PDF or Portable Document Format is a flexible and easy-to-approach format. The PDF file is supported by almost every application and it can also be protected by setting a password to the file. In order to secure your PDF file from any unauthorized access, you can use the DRS PDF Password Protection Tool and safeguard your precious data.

Now, before proceeding further to the techniques of Lotus Notes conversion, let us first have a quick check about the benefits of migrating NSF into PDF files.

Why to Convert Lotus Notes Email to PDF?

• PDF Files are accepted in terms of legal procedures. So, users prefer to save data in globally acknowledged  PDF files.
• If you need a print copy of your Lotus Notes data then the only option is to move the NSF file into PSF format and then print it.
• As we all know, PDF files can be protected by a password. This makes it one of the secured file formats which can also be easily shared with another user if required. 
• There are no device restrictions for a PDF file. It can be opened and accessed from any Operating System or mobile device.
• In case, users want to access the NSF Files in the absence of network connectivity then he/ she first needs to move NSF into a PDF file. 

These are some of the influential reasons to convert Lotus Notes Email to PDF format. So now, its time to know about the techniques of this data migration.

Techniques to Save IBM Lotus Notes Email as PDF

There are two different approaches to export IBM Lotus Notes emails to PDF.  Here, we are highlighting both the techniques and the steps to perform these methodologies.

Approach 1 – Utilize MS Outlook to Export Lotus Notes Email to PDF

• To start the process, go to the Lotus Notes application.
• Select the email from your mailbox that requires conversion.
• Now, drag the selected email and save it as an EML file on the desktop.
• Open MS Outlook and view the saved emails.
• Then choose File >> Save as >> HTML format.
• When the file gets saved in HTML format, the next task is to open the same file using MS Word.
• Here, select File >> Save as option.
• Also, set the destination to store the file and take PDF format as the File type menu. 

Approach 2 – Take help from Adobe Acrobat

• Open Lotus Notes on your desktop.
• Select the File Menu and then click on Preferences.
• From the dialog box, choose Toolbar from the Toolbar menu.
• At last, pick out the Visible option for Acrobat PDF Maker. 

These are the two manual techniques to convert the Lotus Notes email to PDF format. If you want to proceed with these methodologies then you must know the prerequisite required to perform these DIY processes.

Mandatory Requirements to Perform the Manual Techniques 

• Tech Proficiency   –  You must have the good technical knowledge and practical skills to perform the DIY methods.
• Data Security – This approach is completely manual and does not provide any data security. The safety of your data depends on your accurate implementation of the procedure.
• Time  Requirement – It needs adequate time to perform the steps of manual techniques. So, you have to invest time and patience in it.
• Limited Files Conversion – Manual method cannot transfer a bulk amount of files. It is suitable for you when you have limited files only.

All these factors should be considered in order to convert Lotus Notes email to PDF by using DIY techniques. However, if want to exclude all these issues and require a hassle-free process then try out the professional solution.  It is a quick and effortless method to save Lotus Notes emails as PDF files.

Professional Method to Export IBM Lotus Notes Emails to PDF

DRS NSF to PST Converter is an excellent application that enables users to convert Lotus Notes NSF files into several other file formats like PST, OST, PDF, MBOX, EML, HTML, etc. Users can also use this utility to convert their Lotus Notes emails into multiple email clients such as Gmail, Office 365, Yahoo Mail, Hotmail, AOL, and many more. It is a top-notch automated software and delivers accurate results to its users.

Final Verdict 

In this write-up, we have discussed the causes to convert Lotus Notes email to PDF files. The reasons are justified and users must avail the benefits of using a PDF file. Thus, to answer the”How to Convert Lotus Notes Email to PDF file?” query, two methods are explained . Any of them can be applied to change the NSF file into a PDF. Additionally, to simplify the migration task a smart tool is also introduced that will help to accomplish your goal successfully.

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