Best Gmail Backup Tool for Windows by DRS

Google offers a lot of features like information, services, tools, cloud storage, and many other products to simplify the life of its users. One of the great services that we are well-familiar with is Gmail. Gmail is a great platform that is used for email services. It let the users send/receive emails, schedule their plans, store contacts, managing tasks, and many other valuable works. The storage space for you is limited until you are a premium user of the Google services. So it always strikes out in the way of users.

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There could be a solution for this issue if you keep backup or archive of all your Google account data. This could be done using a simple method provided by Google like Takeout but the problem is the limitations of this service. You can archive the data of your profile in some limited options or formats using Google Takeout. 

How To Download Gmail Emails To Computer?

To overcome the limitations of the Takeout service, you can go for the DRS Gmail Backup Tool. The software is the best available option to backup all your Gmail data like Emails, Documents, Drive data, Calendars, and Contacts to multiple formats. You can also avail this software in the form of a demo version which is best to evaluate the working of the tool. 

How It Works and What it Offers?

Gmail Backup Tool by DRS is the best Gmail Backup Tool for Windows to download Gmail emails as a backup on your system’s hard drive. The tool is jammed with a lot of salient features and it comes with a highly optimized algorithm. All this together makes it a great utility to backup Gmail emails. Let’s see how to backup Gmail emails using this tool:

Step 1: Firstly, launch the tool as administrator and the tool will open with a login window. Where you are required to give your login credentials. After entering the login credentials, click on the Login button. You can also opt for the “Remember Credentials” option that will save the Gmail credential on your system’s local directory. 

Step 2: From the next window, select the data that you want to take a backup of like emails, contacts, calendars, and MyDrive. After that select the file format from the drop-down in which you want to save the backup of your emails. You can take Gmail backup in PST, EML, EMLX, MSG, MBOX, PDF, MHT, HTML, and TXT file formats. The tool also allows you to export Gmail emails directly to other file formats like Outlook, Yahoo, Thunderbird, Zimbra, IMAP and to different Gmail profiles as well.

Saving Formats and Email Clients

FormatsEmail Clients
PST, EML, EMLX, MSG, MBOX, PDF, HTML, MHT, and TXTOutlook, Yahoo, Gmail, Thunderbird, IMAP and Zimbra

Categories You Can Backup

Emails, Contacts, MyDrive, and Calendar can be backed-up.

Step 3: Select the destination path where you want to save Gmail emails and other data as a backup on your system. If you have opted for saving the data on different email clients then it is not required to provide the saving destination. 

Step 4: Now, opt for the mailbox folders that you want to save as the backup on your system. You can also opt for the date range feature in case if you want to filter email items. This feature allows you to save specific emails from the mailbox that lies within a specific time span. You can also use the feature “Delete After Download”. This feature will remove the emails from the mail server after backing up the data to free up Gmail Space.

Step 5: You can also opt for the naming convention option that lets you rename the folders of the Gmail account. Use it to rename the folders using subject, dates, from, etc email properties. Then click on the Next button.

Step 6: Soon all the selected data of the mailbox will get saved on the desired location. After the completion of the process, click on the Ok button. However, you can use the backup in case if the Gmail data goes missing or you want to restore the backed-up data. 

Backup can be later used to restore the data back to the Gmail profile. Above all, the best thing is that the tool creates the backup in multiple formats that can be used to migrate all the mailbox of google to other email clients or you can directly migrate the Gmail emails to other email clients.

What You’ll Get in Total?

Firstly, there is no doubt about the Sysinfo Gmail Backup tool that it is the best software to download Gmail Emails as Backup on your computer’s Hard drive. The tool offers a lot of salient features that make the process easy and feasible. You can opt for the demo version before going for the full version. The demo version of the tool is for evaluation purposes as it offers all the features of the full version except it only saves the first 25 mailbox items as the backup instead of all the mailbox data. it can help you decide whether you should go for the full version or not.

Most importantly the tool offers multiple file-formats to backup or archive Gmail emails. So easily backup the mailbox data in PST, EML, EMLX, PDF, MBOX, MSG, and many other file formats. You can also directly export the Gmail mailbox to multiple email clients like Yahoo, Outlook, Thunderbird, IMAP, and Gmail as well.

The tool can also be used to free-up the Gmail server storage space in case if you are getting mailbox memory full issue. In short, there is a “Delete After Download” option that allows you to delete the data from the Gmail server after downloading them. 


In sum, you get all in one solution to backup or archive Gmail emails on your system. Hence, this tool gives you a good amount of features to make the process of backing up the data feasible at max. So, this is the best Gmail Backup Tool for Windows to download Gmail emails as the backup on your System.

Ratings: 4.8

I’ll Rate it: 4.6

Also Read: Best Software To Download Yahoo Emails To Computer

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