How To Remove Duplicate Emails in Lotus Notes?

Having duplicate items is always annoying for users. Whatever email client you’re using, be it Outlook or IBM Notes (formerly known as Lotus Notes), duplicate items can easily be included in your mailbox without you noticing. Duplicate items are always harmful to any type of mailbox, be it PST or NSF database. Here in this blog post, we’ll learn why duplicate items occur in the NSF database and how to remove duplicate emails in Lotus Notes.

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Duplicate Items in NSF Database

In an NSF database, a duplicate item can be an email message, contact or any other item. A duplicate item in the NSF database occupies exactly the same space what an original item does. Sometimes users take it easy, but they don’t know how much trouble it may cause them. The common duplicate items in IBM Notes are found in their emails and contact information. Do you know why duplicate item occurs in the NSF database? Have you ever tried to find it out? If you use IBM Notes client in a regular manner, it’s quite obvious that you receive hundreds/thousands of email messages daily. Some companies and organizations send email messages to millions of users on a daily basis for their promotion. It may happen that you receive an email message twice or multiple times which causes duplicity for sure.

Also, you may face duplicity in contact information. How?

  • Merging two or multiple NSF database files(names.nsf) of a single account can cause duplicity in your contact information.
  • Importing the address book of an ex-employee to another employee’s address book can create duplicate contacts.
  • Synchronizing names.nsf database file with the contacts which are already present in the address book can also cause duplicity in contact information.

Having duplicate items in an NSF database not only creates troublesome situations for users but also causes corruption. Duplicate items increase the file size of the NSF database. We all know that a large file is always prone to severe issues. It can affect the performance of the IBM Notes application. But the worst impact is corruption which may lead to a data loss situation. So, it is very necessary to find duplicate emails and clear them up quickly.

You can also read: How to Manage NSF File Using Multiple NSF File Management Tools?

How to remove duplicate Messages in Lotus Notes?

You must remove duplicate items from the NSF database in order to avoid corruption and other severe issues. But how? You have two options for that: either you can remove duplicate items from the NSF database manually, or you can use professional email deduplication software for removing duplicate emails.

Delete Duplicate Items Manually

If your NSF database is not that large and you’re having a few duplicate items in it, you can remove them manually. Since there’s no manual way to detect duplicate items, it may take enough time to search them in your NSF database. But if you’re having a large NSF database that contains thousands of duplicate items, it becomes challenging for you to remove duplicate emails in Lotus Notes manually. In such a situation, you should use a professional solution like NSF to PST Converter for removing duplicate emails.

NSF Duplicate Remover Software

This is the only software available in the market to remove duplicate emails online from the NSF database. It’s highly recommended by experts and professional users. It can successfully remove every single duplicate item like email message, contacts, etc. from the NSF database without causing any alteration to the original mailbox content. You can select single or multiple NSF database files at the same time. The smart search option of this software helps you search duplicate items in the same folder and across the NSF database file. Remove Duplicate Items from NSF Database Files with this software, you can either remove duplicate emails in Lotus Notes or you can create a new NSF file with no duplicate items. It supports NSF database files created by IBM Notes 6, 7, 8, 8.5, 9 and the latest 9.0.1.

Final Words

I hope now you know how to delete duplicate emails. The above-explained methods will help you to delete duplicate emails in lotus Notes without any hassle. You can go for any approach discussed above as per your requirement and easily remove duplicate items in lotus notes NSF database files.

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