How to Migrate Gmail to Google Workspace? Detailed Guide

Written By Kiran Sharma
Updated on December 29th, 2023

Overview: Do you want to transfer email data and other relevant information from a regular Gmail account to a G Suite account? Often, this question arises when an individual or organization decides to upgrade from a free and personal Gmail account to a Google Workspace subscription. Google Workspace gives you access to additional features and services tailored for business use. But how to? Well, this blog is all about how to migrate Gmail to Google Workspace. Additionally, you will get familiar with a proficient Gmail Backup Tool. So, go through the blog till the end to know more.

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Table of Contents

Gmail or G Suite?

Don’t get confused between the terms: Gmail, G Suite, and Google Workspace. To be clear, G Suite (earlier), is now rebranded as Google Workspace. It is a suite of cloud computing, productivity, and collaboration tools developed by Google. This features multiple applications like Gmail, Drive, Calendar, Docs, etc. which are designed for business and enterprise needs.

Besides, Gmail is a free email service that is mostly used for personal use and it only offers 15 GB of storage. Whereas G Suite is subscription-based and comes with many additional features such as custom email domains, advanced storage, and advanced collaboration tools. Regardless, if you don’t subscribe to G Suite, you can still use the free Gmail service as an individual.

Before you migrate Gmail to Google Workspace, here is a comparison table for more clarity about the features of Gmail and G Suite.

Comparison Table: Gmail vs Google Workspace

Feature	Gmail	Google Workspace
Purpose	Personal email service	Business and Enterprise Use
Cost	Free	Subscription-based pricing
Storage	15 GB of Free storage	Varied storage options based on subscription level
Email Domain	@gmail.com	Supports Custom email domains
Included Applications	Email, Contacts, Calendar	Expanded Suite: Gmail, Google Drive, Calendar, Docs, and more
Security Features	Standard security features	Advanced security features, including enterprise-grade security options

Thus, you know why users migrate from Gmail to Google Workspace. So, let us know the detailed procedure to carry out this migration.

How Do I Move Files from Gmail to Google Workspace?

In this section, we will discuss two methods of Gmail to G Suite migration. The first is a manual method and the second is a third-party application dedicated to this purpose. Nevertheless, if the first method fails, you can go for the second option. Because the professional tool is secure, fast, and reliable. Let’s begin with the manual process.

Manually Migrate Gmail to Google Workspace

Before beginning the actual process, firstly, do as directed below:

Login to your current source Gmail account.
Open Settings and go to the Forwarding and POP/IMAP tab.
In the IMAP Access section, under Folder size limits, select ‘Do not limit the number of messages in an IMAP folder (default).’
Click on Save Changes.
Moving to the Labels tab, ensure that the Show in IMAP checkbox is checked in all labels for migration.

Proceed further with the actual process to migrate emails from Gmail to Google Workspace. Follow the steps mentioned:

Open admin.google.com and Sign In to the Admin console.
From the homepage, access Data Migration. (or click on More Controls at the bottom).
Then, click on ‘SET DATA MIGRATION UP.’
Next, opt for the Email option and then Continue.
From the list, choose Gmail as the Migration Source and tap START.
Click Connect.
Now, specify a Migration Start Date.
Choose preferred migration options from the list: migrate deleted mail, migrate junk mail, and exclude specified folders from the migration.
Click on Select Users.
In the Start Migration section, enter your source Gmail email address, and click on Authorize.
After authorization, you are logged in to your Gmail account. Now, the Data Migration Service can access your account.
Lastly, you will get an authorization code that appears and copy it. Paste the code in the field of password and enter the destination G Suite address. Click on Start.

Similarly, if you want to migrate emails from Gmail to Google Workspace for a different user, repeat the above steps. Hopefully, you can now answer your query “Can I convert my Gmail to Google Workspace?” However, the manual process has certain restrictions and prevents the smooth migration of Gmail emails.

Limitations of Manual Gmail Migration

The manual process is lengthy to perform and can be confusing if you are a novice user.
Google Workspace involves technicalities, so this process demands technical knowledge.
There is the possibility of losing your crucial data.

Nevertheless, we have found a way to avoid these problems. One of the best alternative methods to migrate personal Gmail to Google Workspace is a professional Gmail backup Tool.

Quick and Easy Way to Migrate Gmail to Google Workspace

The best way to overcome all the limitations of the manual procedure is by using the MigrateEmails Gmail Email Backup Tool. A single tool for complete migration of Gmail mailbox without compromising data security. Furthermore, you can use this tool to migrate Gmail mailbox data to various other email clients or backup locally on your system. Additionally, it comes with some exclusive features that help you filter duplicate emails and migrate according to date ranges.

Here are steps to transfer Gmail to Google Workspace using this proficient tool:

Firstly, download and Run the tool as an administrator on your system.
By default, Gmail(Backup Mails Only) is selected.
Enter your Gmail credentials and log in to your Gmail account.
A list of all mailbox folders and the total count appears. Click Next.
Opt for Migrate in Email clients and select Google Workspace from the list.
Then, enter your Google Workspace credentials and login to it.
Next, apply filters to customize the data that is being migrated. Tap Next.
Finally, to initiate migration click on the Download button.

Some Prominent Features of the Tool

Option to remove all duplicate emails before migration.
You can filter emails and migrate them according to the date range.
Allows to migrate emails with or without attachments.
It is compatible with almost all versions of Windows OS.
Additionally, the easy interface makes it an incomparable way to migrate from Gmail to Google Workspace.

Moreover, you are facilitated with a demo version of the tool to get familiar with how it works and its features.

Conclusion

Hence, we have provided detailed procedures to migrate Gmail to Google Workspace. The two procedures mentioned above are effective ways for Gmail migration. But, when you compare various aspects of both, you will find that professional tools are a better solution than the manual way. However, ultimately it depends on which method you prefer the most.

About The Author:

Kiran Sharma