Import EML to Office 365 – Complete Step-by-Step Guide

Brief About EML File

EML is a common file format used by various email clients such as Windows Live Mail, Mozilla Thunderbird, and Outlook Express. Each EML file contains a single email message, including the subject, sender, recipient, and email body, along with any attachments. While EML files are versatile, Office 365 uses the PST format, which means a conversion process is required.

Top 09 Reasons to Import EML to Office 365

1. Cloud Accessibility: Access emails from anywhere with Office 365.
2. Data Security: Enhanced security features protect your emails.
3. Centralized Management: Manage all emails in one unified platform.
4. Collaboration: seamless integration with Teams, OneDrive, and SharePoint.
5. Compliance & eDiscovery: Ensure regulatory compliance with built-in tools.
6. Automatic Updates: Always stay updated with the latest features.
7. Disaster Recovery: Microsoft ensures data redundancy and backup.
8. Scalability: Easily scale as per business growth.
9. Better Organization: Utilize folders, rules, and filters for email management.

Best Methods to Import EML to Office 365

To efficiently migrate your EML files to Office 365, you need reliable methods that ensure data integrity and frequent access. Here are the best techniques to import EML to Office 365.

Method 01: How to Import EML to Microsoft 365 Account Manually

If you don’t already have Microsoft Outlook installed on your computer, download and install it from the official Microsoft website. You can manually import EML files to a Microsoft 365 (Office 365) account using Outlook by following these steps:

Step 01: Open Outlook on Your System

Ensure that you have Outlook installed and configured with your Microsoft 365 account.

1. Open Outlook and add your Office 365 account. 
2. Go to File >>Add Account>> enter your Office 365 email address.
3. Follow the prompts to complete the setup.

Step 02: Drag and Drop EML Files into Outlook

1. Open the folder containing your EML files.
2. Select the EML file and drag it into an Outlook folder.
3. The EML file will now be accessible in Outlook.

Step 03: Save EML Data to Local Storage

1. Open Outlook >>File >> Open & Export >> Import/Export.
2. Select “Export to a file” and click Next.
3. Choose Outlook Data File (.pst) and click Next.
4. Browse to the location of your EML files, select them, and click OK.
5. Choose a mailbox or a specific folder, and click Finish.

Step 04: Import EML to Office 365

1. Move to the Office 365 account and add the EML files.
2. For this, navigate to the exported EML files as PST. 
3. After adding the email, right-click on it and select Move to.

Note: This manual method is simple but may not be ideal for large-scale migrations. For bulk import, automated tools can be more efficient.

Here are some cons of using the manual method to import EML files to Office 365:

• Manually importing EML files takes a lot of time, especially for large datasets.
• Important emails or attachments may get lost or corrupted during the process.
• You cannot transfer multiple EML files at once efficiently.
• It requires multiple steps, making it difficult for non-technical users.
• Lacks advanced options like selective migration or email filtering.
• Needs an email client like Outlook as an intermediary.

Due to these limitations, using a professional EML Converter is often a better and more reliable choice for importing EML files into Office 365.

Method 02: Alternative Solution to Import EML to Microsoft 365 Account

If you have a large number of EML files, you can use MigrateEmails EML to Office 365 Converter can import your EML to Office 365.  Instead of manually transferring emails it automates the process and ensures data integrity. It will preserve email attachments during the EML file conversion process. Also, it provides an email preview feature before conversion to verify selected files. Additionally, it is fully compatible with all Windows versions, including Windows 11, 10, 8.1, 8, 7, Vista, and XP. Some additional features include: 

• Bulk Import – Easily transfer multiple EML files at once, saving time and effort.
• Remove Duplicate Emails: Offers a “Remove Duplicate Mail” feature to eliminate repeated emails from folders.
• Maintains Email Structure – Keeps folder hierarchy, attachments, and metadata intact.
• Fast and Reliable – Speeds up the migration process with minimal risk of data loss.
• User-Friendly – Most converters have simple interfaces, making them easy to use.
• Compatible with Office 365 – Directly imports EML files to Office 365 mailboxes.

Simple Steps to Import EML to Office 365

1. Download and install the DRS Softech EML File Converter on your computer.
2. Select either a Single EML file or Multiple files/folders to add them to the tool.
3. Preview the file details, choose the folders you wish to convert, and click Next.
4. View the EML files in the tree structure and select the ones you want to process.
5. Choose Office 365 from the list of available saving options. Enter your Office 365 credentials to authenticate.
6. Use the tool’s built-in features such as email filtering, folder selection, and date range filters for a customized migration.
7. Click the Convert button to begin the import process. It will upload all selected EML files to Office 365 without data loss.

Once the process is finished, you will receive a completion message. You can verify the imported emails in your Office 365 mailbox.

Conclusion

You can import EML to Office 365 in different ways. You can manually drag and drop emails or use an email app like Outlook or EML Converter. Each method has its own benefits. Although, it depends on what you need. If you only have a few emails, doing it manually is fine. But if you have a lot of emails, using this tool will make the process quicker and easier. Choosing the right method will help you move your emails safely and smoothly to Office 365.

About The Author:

Vikash Kumar

Vikash is a subject matter expert in software development, specializing in simplifying complex concepts into clear, actionable insights. With extensive expertise in technology domains such as email migration, data recovery, cloud backup, and software solutions, he crafts engaging and informative content tailored to both tech-savvy professionals and everyday users. His focus is on providing value through content that is not only informative but also easily understandable, making intricate topics accessible to all audiences.

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