How to Recover Accidentally Deleted Outlook Data File?

Busy lives have made humans more prone to errors. Deleting a file or some important data is now a very common issue among users. Perhaps, it most commonly occurs while using our email clients as most users receive bulk emails every day. In this blog, we will be talking about this issue specifically for Outlook users. Many Outlook users have accidentally deleted Outlook data files while managing their mailbox.

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Hence, they are facing issues that the deleted PST file Outlook won’t open. Do not worry but stay with us till the end, and you will get all your deleted Outlook data files back. 

MS Outlook has become the choice of top organizations for managing their business communication needs. It is preferred worldwide as it provides features like contacts, calendars, journals, tasks, etc. However, the users get a whole lot of emails daily that become difficult to manage. Now the users’ have queries on “how to recover deleted outlook file”. To tackle the issue of accidental deletion of emails, go through the solutions further, but before that, let us understand the need to restore and recovering outlook pst file

Need to Recover Deleted PST File

Various reasons compel users to recover the deleted Outlook data files. However, the most common ones are listed below.

  • The Outlook data PST files contain a lot of data from the mailbox. If there is not a backup of the Outlook files, there is no other option to access that data but to recover the file.
  • Sometimes, the Outlook misbehaves and needs to be restored to a previous version. If you do not have a backup Outlook file and Outlook works fine using the deleted file. Then, to restore Outlook to a previous point, you would require the deleted file.
  • Due to human errors, the users intend to delete some other files and end up removing an important one. Therefore, the users would want to recover the deleted file.

All the above reasons are very common and are faced by several Outlook users. To recover deleted .pst file, follow the below methods.

How to Recover Accidentally Deleted Outlook Data File

You can recover your accidentally deleted Outlook data files using the two manual methods mentioned below. They are briefed in a stepwise manner so that you can execute them accurately.

Method 1: How to Recover Deleted Folders in PST File 

Just like the Recycle Bin of your computer, there is a folder in MS Outlook that stores all the data that you have deleted before its permanent deletion. How to Recover Outlook PST File? You can recover accidentally deleted Outlook data files from this folder using the below steps.

  • Open MS Outlook application on your system.
  • Scroll the email folder list and click on the Deleted Items option.
  • Then, verify if the email file that you wish to recover is in the folder or not.
  • If yes, then right-click on the email and pick the Move option.
  • After that, click on the Other Folder option.
  • Now, select the Inbox folder to move the email file back and press OK.
  • Similarly, if users want to restore some other Outlook data files, you can go use the below steps.

For Calendar Outlook Files:

Double-click on it in the Deleted folder, and click on Move>Other Folder> Calendar

For Contacts Outlook Files:

Right-click on it in the Deleted folder, and hit Move>Other Folder> Contacts

For Tasks Outlook Files:

Double-click on it in the Deleted folder and choose Move> Other Folder> Tasks

As you follow the above steps, your chosen Outlook data files of all types will be restored from the Deleted Folder to their locations. Perhaps, if you have accidentally deleted Outlook data files even from the Deleted folder, then you can follow the below method.

Also Read – How To Repair Outlook PST File Error If Scanpst.exe Repair Tool Is Not Responding?

Method 2: Recover Outlook Emails From Server

There may be a possibility that the user would have deleted the Outlook data files from the Deleted Items folder. In this case, you cannot follow the previous method. The below method steps are undertaken if you wish to recover deleted emails from PST files from the server.

  • Launch the Outlook application on your PC and scroll down the email folder list.
  • Click on the Delete Item folder and hit the Home tab option.
  • Now, choose the Recover Deleted Items From Server option.
  • Then, pick the Deleted Items option and choose the data files that you wish to restore.
  • Finally, check on the Restore Selected Items option and hit the OK button.

Both the above manual methods have some limitations because of which the users do not prefer them.

Limitations of Manual Methods

  • The main limitation of the manual methods is that they are not effective in restoring the Outlook data files permanently.
  • Prior technical knowledge is required to execute these methods. Furthermore, they can be quite difficult for novice users.
  • They are very time-consuming as you have to restore one email file at a time. Hence, if users want to restore multiple Outlook data files, it can be hectic.

How to Restore Accidentally Deleted Outlook Data File Professionally?

If you do not want to face all the above limitations of the manual solutions, you can directly go for the expert solution, i.e., DRS PST File Recovery Tool. It is the finest software to recover corrupt Outlook PST data files. Additionally, you can also recover the accidentally deleted Outlook data files using this tool without any hassle. The Outlook PST Repair Tool also gives an option to the user to store the recovered Outlook in different file formats like PST, EML, DBX, MSG, MBOX, VCF, ICS, HTML, etc.


Here, we have analyzed the user issue of accidentally deleted Outlook data files and having problems with “how to recover PST files”. These files can be recovered from the Outlook application itself and also from the server. Both the manual methods to do the same have been described so that you can easily perform them. Moreover, you can overcome their limitations by directly opting for the automated third-party professional Outlook Recovery Tool. It recovers the Outlook data files with ease and in no time.

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