How to Export Gmail Emails to CSV File format

If the user is searching for a solution to export Gmail emails to CSV format in Excel then here we will be providing the perfect methods for the migration. CSV (Comma Separated Value) is a simple file format that stores the tabular data such as databases or spreadsheets. Also, among the popular email service providers, Gmail is one of the widely used email programs that attains maximum number of users across the globe. Many users want to backup Gmail to CSV to create a backup of their important database in the tabular format. Exporting emails from Gmail to CSV was a pretty challenging task earlier. However, now there are various methods available with the help of which users can easily export emails from Gmail to excel. In this blog, we will discuss the best methods available to solve the users’ query about “how do i export my Gmail account emails to .csv”. We will be discussing the manual and automated best Gmail backup tool online.

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Strategies to Export Gmail Emails to CSV

Here we will discuss the recommended manual techniques available to export emails from Gmail to excel or CSV. The experts suggest creating a copy of the original folder before starting the exporting process as there might be a risk of data loss due to human errors. Once the copy is made, follow the methods provided.

Method 1: Save Each Mail Manually

  1. Sign in to your Gmail account.
  2. Click on the email you want to export.
  3. Go to the three dots icon and choose the download message in the dropdown.
  4. The message will be downloaded in the EML format. EML files can easily be opened in email clients such as MS Outlook, Mozilla Thunderbird, etc.
  5. Now in MS Excel, open a blank spreadsheet and then drag and drop the EML file in the spreadsheet.
  6. A new message will be prompted as shown below, press Yes to proceed.
  1. The email will open in a protected view for security purposes. The user can Enable Editing to view the email. 
  2. Click on the save icon to save the CSV file.
  3. Repeat the above steps for each mail you want to export gmail emails to excel.

Note: This method is recommended when a user needs to export only a few emails to Excel. Converting multiple emails manually is a complex and more time-consuming task. So, this method is not recommended for bulk conversion.

Method 2: Export Gmail Emails to CSV Using Chrome Extension

The user can add the CloudHQ email to Google sheet extension for exporting Gmail emails to excel CSV format. Follow the steps given below.

  1. Open Chrome and enter Export Emails to Google Sheets by cloudHQ extension. 
  2. Click on Add to Chrome. 
  1. The extension will be integrated automatically with your Gmail account.
  2. If the user wants to export emails under the sent items folder to the Excel CSV then left click on three vertical dots next to the label and choose save label to CSV option.
  1. Hit the start button.
  2. You will be prompted with the message shown below.
  1. Once the process is done, the user will receive an email with the link to the spreadsheet. Click on the link.

Also Read – How to Backup Gmail Emails With Attachments to Computer/Hard Drive?

How to Export Gmail Emails to CSV using Advanced Gmail Backup Tool

There are already many limitations using the manual strategies of exporting emails from Gmail to CSV. So the experts usually suggest users’ to use any reliable and trusted automated Gmail backup software that can effortlessly export Gmail to CSV in a single go without any hassle. The benefit to using an automated solution is that it avoids all the risks and takes less time in comparison with the conventional manual techniques. DRS Gmail Backup Tool is capable of exporting Gmail emails to excel CSV and other file formats such as PST, MBOX, MSG, PDF, HTML, PNG, DOC, etc. Also, it can directly export Gmail emails to Outlook, Thunderbird, IMAP, Hotmail, Office 365, etc. There are no restrictions with the file size and no technical expertise required to run the tool. Users can easily export all the attachments including contacts, PPTs, Calendars, etc. The free demo version of the tool is also available that exports 50 emails per folder for free to evaluate the performance.


We have discussed the best possible methods available to export Gmail emails to CSV. At the end of this blog, we can now conclude that the manual technique has several limitations and complexities. So it is always suggested by the experts to use the well-known Gmail backup tool to export Gmail emails. 

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