How to Backup G Suite Emails Quickly – Complete Tutorial

If you are looking for simple ways to backup G Suite emails, read the complete article carefully because here we will explain the simple ways to back up your complete Google workspace mailbox.

Overview

G Suite or Google Workspace is the cloud productivity tools service that helps you to enhance business collaborations. It provides numerous applications like Google docs, sheets, photos, drive, etc. Despite these advanced features, often users need to back up their Google Workspace mailbox data. Let us see why you need to backup Google Workspace emails.

Why Do You Need to Backup G Suite Emails?

Before we jump to the methods to download your G Suite emails, we should know the benefits of backing up the mailbox data. There are numerous reasons to export G Suite emails locally. Below we mention some key advantages to saving your emails.

• The first advantage of migrating your mailbox data is prevention of data in case of unintentional file deletion.
• A backup is very helpful in case of any threat to your mailbox data.
• Sometimes, your data gets lost because of the acquisition and merging of your G Suite account.
• Downloading your mailbox data and freeing up your server space is another prominent reason for creating a G Suite mailbox backup.

These are some of the most significant causes for saving your emails. Now, it is time to learn the best method for Google Workspace email backup.

How to Backup Google Workspace Emails Locally?

We suggest two manual methods to backup G Suite emails. These solutions are effective and free of cost. However, you need to perform various steps to execute the migration. Apart from the manual methods, there are professional solutions that do not require any technical expertise and are quite simple and effective. Let us first discuss the manual approach to backup G Suite mailbox items.

#1. Use Google Data Export Tool

Google Data Export tool is an inbuilt functionality to export your G suite data. Using this feature, you can backup your G Suite emails easily. However, you must qualify for certain prerequisites to use the data export tool.

Prerequisites to Use the Data Export Tool

• You will require the admin G Suite account to backup G Suite emails.
• Your domain must be 30 days older to use this feature. 
• Your last export via the data export tool must be more than 30 days older.
• As it requires migrating your valuable mailbox data, enabling the 2-step verification is required.
• Your account should have less than 1000 user accounts.

Follow the below steps to backup G Suite mailbox data.

• Go to the Google Admin page (admin.google.com).
• Log in with the G suite admin account.
• Expand the side menu and click on the Tools option.
• After that, select the Data Export option.
• Click on the Start Export button to initiate the G Suite backup.
• You will receive a link in your mailbox to access the mailbox archive.
• From here, you can download G suite emails for every user’s mailbox individually.

#2. Backup G Suite Emails via MS Outlook

Another method to migrate your Google Workspace mailbox is through MS Outlook. You can easily back up your emails from your G Suite account as a PST file. However, you first need to configure your Google Workspace admin account in Outlook. After that, follow the below instructions.

• Open MS Outlook in your system.
• Click on the File button from the top menu bar.
• Next, select the Open & Export tab and click on the Import/Export icon.
• In the Import/Export wizard, choose the Export to a file option and hit Next.
• After that, select Outlook data file (.pst). Press Next.
• Choose the mailbox folder that you want to export and click Next.
• Now, assign a suitable saving location to the output file and press the Finish button.

These are the two simple and effective solutions to backup G Suite emails. They are quite effective. However, these methods are not suitable for all users because you must have the technical competency to perform the operations. Also, you can not backup different G Suite items like Drive, Contacts, Calendars, etc.

Therefore, we recommend a more advanced and comprehensive G Suite Backup Tool.

Automated Method to Backup G Suite Mailbox Items

MigrateEmails Google Workspace Backup Solution is the most reliable and versatile software to backup Google Workspace emails. It helps you to back up your complete Google Workspace mailbox. Moreover, you can also migrate your G Suite Contacts, Calendars, and Drive. Therefore, this utility is a one-stop solution for all your Google Workspace backup needs. Along with that, The application is very interactive and compatible with all versions of Windows OS.

Conclusion

After reading this article, it can be concluded that you backup G suite emails easily by different methods. The manual solutions are effective but not suitable for every user. Therefore, we recommend you opt for the professional G Suite backup Tool that provides numerous features to simplify and customize the G suite email migration.

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