Export Lotus Notes Email to Outlook | Manual Trick v/s Professional Software

Email migration from one email client to another one becomes challenging if both the email client applications support different file formats. Say for example; earlier you were using lotus email software and now you have recently switched to Microsoft Outlook. Your old emails and other content are stored into NSF database files which can only be accessed on IBM Notes. But you are not using the IBM Notes now, and Outlook doesn’t support NSF format. What will do you regain access to your crucial data? The only option you are left with is to export lotus notes email to Outlook.

Transfer Lotus Notes Email to Outlook yourself, or have DRS Softech do it for you!

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But do you know how to do that? Being a novice user, it would be difficult for you to perform this task. Don’t worry! I can share some information here which would be helpful for you.

Importance of Emails and Email Clients

Before that, let’s discuss the reasons which are responsible for email migration here. We all know that emails are excessively used all around the world. We can’t even imagine our lives without email. It has become a very essential part of our life. Be it an individual, organization or enterprise, every single one of us is using email for communication purposes. This has increased the popularity of email client applications. When it comes to the popular email clients, the names which come first are Microsoft Outlook, Apple Mail, IBM Notes, etc. Here we’ll discuss MS Outlook and IBM Notes.

MS Outlook is purely an email client application that also works as a personal information manager. Though users use it for emails, it contains other useful features as well, such as calendaring, contact management, task management, notes taking, journal creation, web browsing, etc. But if we talk about the IBM Notes client, we find that it is an all-in-one application. Managers use it as an email client application in organizations and large enterprises.

Though both are email client applications but support different file formats for storing mailbox content. MS Outlook creates Outlook data file in PST (Personal Storage Table) format while IBM Notes stores the data in NSF (Notes Storage Facility) format. Sometimes a situation arises when you need to switch from one email client to another one due to personal reasons or any corporate constraint.

You May Also Read- Export OLM File to Outlook.

Export Lotus Notes Email to Outlook Manually

Migration of NSF files’ data to PST format is essential if you have recently switched from Lotus Notes to MS Outlook. Luckily there are two ways by which you can export Lotus Notes email to Outlook PST file: move lotus notes manual trick and a professional lotus email software converter. The manual trick is the foremost option for which users must go before using any third-party professional tool.

Search NSF file

The manual trick of Lotus Notes export email procedure is divided into two different parts. In the first part, the Lotus Notes emails are exported. Follow the steps given below:

  • Launch IBM Notes application on your system. IBM Notes was formerly known as Lotus Notes.
  • Now click the Mail.
  • From the menu bar, go to the File.
  • Then click Export option to start the Export wizard.

Note: You will get several options to choose the format for the exported file from Lotus Notes.

  • Choose Tabular Text or Structured Text. Both these formats are supported by Outlook.
  • Now click Continue to go through the export process.
  • Click Export to end the wizard and export the mail file.

Now you need to import the data into Outlook which were exported earlier. Follow the steps given below:

  • Launch Microsoft Outlook application on your system.
  • Go to the File menu, click Open > Import.
  • The Import and Export Wizard will pop up. Select Import from another program or file in the options. Click Next.
  •  Now select Comma Separated Values (Windows) in the options. Click Next.
  • Browse the file in your system and select it. Also, select the options given there. Click Next.
  • Now select the destination folder where you want to import the CSV file. Click Next.
  • The process will start and it will complete within a few seconds. Click Finish.

Export Utility for Lotus Notes Migration

The manual trick is definitely a time-consuming task. It will take enough time to make the task done completed. Also, sometimes it may fail or doesn’t work. In such a situation, a third-party professional solution would be the best option for anyone. The NSF to PST Converter tool is programmed to export lotus notes email to Outlook PST files without causing any changes or alteration to the original data and files. It hardly takes a few minutes for making the conversion process done for you.


From this post, we have learned about one manual and one professional model of lotus notes export technique. The methods have a different process of execution. Thus, users must go thoroughly with this guide and choose the automated process of converting lotus email software to your required format.

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