How to Archive Emails In Outlook 2016?

As MS Outlook is well known and is widely used for professional & personal use. So, it is obvious that the Outlook account gets overwhelmed with new emails. Here, the Archive feature of Outlook is used to control the mailbox from growing. Most of the users facing the issue: How to Archive Emails In Outlook 2016? Here, users will get the exact solution to archive outlook emails.

Take help from a smart tool and restore Oulook data

Download the best DRS PST Recovery Tool to repair corrupted PST files easily

  Download for Win  Purchase Now

Before discussing the solutions, let’s get familiar with the important terms associated with them. It is more beneficial to determine and create archive folder in Outlook.

What is Outlook Archive?

Outlook Archive is used to transfer earlier emails, tasks, and calendar items to an Outlook archive folder. Additionally, you can save on other locations like on your premise system or hard drive.

In other words, transferring older elements from the main PST files into another PST file is said to be an Outlook Archive and can also be used anytime whenever the user needs to open it. This is all about the Outlook Archive.

Things to Remember on Outlook Archive

Before the solution to archive emails in Outlook 2016, Have a look at the below-mentioned points.

  • MS Outlook maintains all the data elements in a PST file and is said as Outlook Data File. Only the PST file can be archived If the older data moves from the main PST files into an archive.pst. Then it is displayed in the Outlook archive but permanently moved from the main PST.
  • Exporting and Archiving are different terms. Exporting means the copies of data will be moved, but the original exists in the same data files. While archiving means moving the data from the main PST to a separate PST file.
  • Outlook Auto-Archive never archived contact from MS Outlook in any version of Outlook. If you want to do so, You have to perform it manually.
  • In a condition of Outlook Exchange account associated with an online archive mailbox, then the archiving is Outlook is disabled.

Also Read – Switch Outlook Working Offline to Online Mode

Solutions to Archive Emails in Outlook 2016

Here, we are going to share some possible solutions to Archive mail Outlook 2016. Users can follow any one of them to archive emails from Outlook.

1. Archive Outlook Emails 

If you have not set up the auto-archive emails in Outlook, then also you can archive emails from outlook using the below steps:

  • First, Open your MS Outlook.
  • Now, go to the File option, and then Info.
  • Here, Choose the option Cleanup Old Items.
  • After that, opt for an option Archive for folders & subfolders.
  1. Here, you have to choose the folders for archiving
  2. Choose the date of the emails 
  3. Assign a destination of the archive file.
  • Now, Click on the OK button, Outlook will start archiving your Outlook emails.

If you have followed the above steps, then surely you may be able to archive emails in Outlook 2016. 

2. How to Directly Archive Emails from Outlook?

By using the below steps, you can directly archive emails and other mailboxes data from Outlook 2016.

  • Open your Microsoft Outlook 2016.
  • Now, select the emails from your inbox using Ctrl+Select.
  • Here, right-click on the selected emails.
  • After that, select the Archive option.

Completing steps help to move Outlook emails to Archive. If you have archived unnecessary emails, then immediately visit the archive folder and move it to the original location.

3. How to Auto-Archive Emails in Outlook 2016

MS Outlook provides the inbuilt feature of auto-archive. You can enable or disable the auto-archive as per your preferences.

If you want to enable the auto-archive feature, then follow the below steps:

  • First, Click on the File, and then choose the Options.
  • Here, a new wizard will appear on the screen. Now, choose the advanced option, and then select the auto-archive setting.
  • After that, provide the necessary details, and click on the OK button.

You have successfully enabled the auto-archive feature. Your emails will be auto-archived as per your selected duration.

Sometimes, Users face issues due to corruption in the archived file, But do not worry about corruption in the archived file. If you face an issue like corruption in the archived file, then you can opt for an expert solution DRS PST Recovery Tool to repair the corrupt archive PST files. It can repair the corrupt PST files and save them into various file formats like MSG, MBOX, PST, EML, DBX, VCF, ICS, HTML, and Text file.

Wrapping Up

Considering the query How to Archive Emails In Outlook 2016, I have mentioned some possible solutions to archive emails. Additionally, described every term that correlated with the query. If you are also looking for archiving the Outlook emails, then you can follow the above-mentioned solutions. Moreover, some of the users are asking what to do with corrupted archive PST files. So, I have given an expert solution that easily repairs the corrupt archive PST files.

About The Author:

Related Post

© Copyrights 2018-2024 Migrate Emails - All Rights Reserved