Updated on August 7th, 2023
Users often face such issues where they need to safeguard and access crucial emails offline. So, if you have ever wondered how to backup Office 365 emails to the local or External drive, we’ve got you covered. This blog will guide you through the step-by-step process to export Office 365 emails to external drives. Also, we will explore a professional Office 365 Migration Tool, for more convenience. But why do people need to backup Outlook emails in external storage?
Now, let us dive into the write-up and help you save Outlook 365 emails locally.
You can backup Office 365 emails to local drive, by various techniques. We have performed extensive research and found some best methods to do the task. Broadly, you can either perform manual procedures or go for the professional tool. There are three possible manual procedures, that are – Using the Import/Export feature, Saving emails as HTML files, and Drag & Drop. Let us discuss all the methods one by one.
To download Outlook emails in HTML file format, you can use the Save as option. Follow the steps as mentioned:
Furthermore, if you want to save emails from Office 365 to external hard drive in PDF format, you can also convert the HTML file to PDF using the MS Word application.
The steps to save Outlook 365 emails locally via the drag-and-drop technique are as follows:
This method is just an alternative, in case you need to download emails from Office 365 account to hard drive, very less in number.
However, all the manual processes mentioned above have certain limitations such as the Drag and Drop method can migrate only one email at a time. Similarly, if you have thousands of emails to backup, the manual method will take a long time or even can be interrupted either way. So, to save emails without any data loss or interruption, it’s not ideal to go for a manual procedure. But the question again arises “How do I archive emails in Outlook 365 to local drive?”. Here is the best and most reliable method for all.
MigrateEmails Office 365 Email Backup Tool is a highly capable solution designed for exporting Outlook 365 mailbox data to various file formats. Also, providing the option to migrate your Outlook emails data to different email clients. The application incorporates distinct features to ensure optimal results. Additionally, it is highly compatible with all versions of the Windows OS, making it a versatile choice for Office 365 Email Backup needs.
To export Outlook 365 emails to desktop or external hard drive using ME Office 365 Email Backup tool, follow the steps as mentioned:
Regularly, backing up Office 365 email data is an advisable practice to avoid any data loss and offline access to emails. However, in a world where digital data is crucial, using reliable backup methods should be a priority. Therefore, we have discussed all the possible methods to save Outlook 365 emails locally in the Hard drive. On the other hand, experts suggest taking up the professional approach for Office 365 email backup, to minimize the complexities of the digital age and safeguard your vital data.
Yes, you can backup your Outlook Emails to an external Hard drive by several methods, such as:
•Using the Import/Export feature,
•Download Outlook emails as HTML files.
•Drag & Drop Method.
•Via Professional tool.
Using any of the methods, you can save Outlook 365 emails locally on an external hard drive. You just need to navigate to the right saving path for the resultant output.
There are several ways to backup Office 365 emails to a local drive without relying on a PST file such as to export to CSV or Excel, save emails as PDF, or directly back up email through a third-party tool.
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