Best Methods to Convert MSG File to PNG Format

Written By Kiran Sharma
Updated on November 26th, 2025

Rate this post

Michael’s Issue:-
“I have several MSG email files. But now I need to save as PNG images for documentation and sharing purposes. What is the simplest and safest way to convert MSG file to PNG without any loss?”

Introduction: Converting MSG files to PNG format preserves emails as image-based documents. Though, this can be easily viewed, shared, or archived. MSG files are individual email message files created by Microsoft Outlook. On the other hand, PNG is a widely supported image format used for storing images, graphics etc. This guide explains the non-automated approach to convert MSG to PNG. Also, you will learn an automated MigrateEmails MSG Converter Tool to do the same accurately.

Windows
Mac

Download Now Buy Now

Table of Contents

Explaining MSG and PNG File Structures

MSG File	PNG File
Email message file	Image file format
Used by Microsoft Outlook	Used by all platforms and image viewers
Stores emails with metadata, formatting, and attachments	Stores high-quality images with lossless compression
Limited to Outlook and a few email tools	Widely supported across all devices and software
Complex email-based structure	Simple bitmap image structure
Best for archiving or sharing individual emails	Best for visual documentation, graphics, screenshots

Purpose of Converting MSG Files to PNG

The following are the main reasons why there is a need to convert MSG file to PNG:

Preserving email content as a non-editable image.
Simplifying sharing across devices and platforms like import MSG to IMAP Server.
Keeping visual snapshots for audits, documentation, and reporting.
Also, avoid Outlook dependency for viewing emails.
Moreover, for storing emails securely as static image files.

Manual Procedure for Saving MSG as PNG Images

You can convert Outlook MSG to PNG using the manual approach if you don’t want to download any third-party app. Although you cannot follow the conversion directly, you can use a workaround.

Approach 1. Using Outlook + Screenshot

Firstly, open the MSG file in Microsoft Outlook.
Now, adjust the zoom level for clear visibility.
Use Snipping Tool/Snip & Sketch/Print Screen to capture the email.
After that, save the captured image as a PNG file.
Lastly, repeat the process for each MSG file.

Limitations of the Manual Approach to Convert MSG File to PNG

This process is not suitable for bulk conversion.
It takes a lot of time to capture each MSG manually.
Formatting may be lost if the screenshot is cropped incorrectly.
The manual conversion does not extract attachments.
Also, it requires Outlook to be installed.
Moreover, there is a risk of blurry or incomplete screenshots.

Specialized Approach in Converting MSG to PNG

Using a dedicated MigrateEmails MSG Converter Tool allows for quick and accurate conversion without manual effort. The automated software enables users to convert MSG to PDF or other supported formats. Also, this has the feature to save multiple MSG files in one go without any loss. Moreover, it has a simple and user-friendly interface suitable even for non-tech users.

Characteristics to Convert MSG File to PNG

The software converts MSG to PNG in bulk.
Maintains original email content, formatting, metadata, and embedded items.
Supports the users to import MSG to AOL and other supported email clients.
It extracts attachments separately if needed.

Also, works on both Windows 11/10/8/7.

One-Time Service Option :

If you do not want to use software, you can opt for a MigrateEmails conversion service. Connect with our team. The experts will convert your MSG files to PNG using the MSG to PNG converter tool securely. Also, it can deliver them in your preferred structure.

Structured Procedure to Migrate MSG Files to PNG

Firstly, download and install the MigrateEmails MSG Converter Software → Next to move ahead.
Now, Select File(s)/Folders → Upload the MSG file that you want to convert.
After that, expand the data structure → Preview the details → Next.
Further, choose PNG as the saving file format.
Finally, apply the advanced filters → Convert to start the process.

Real-World Scenario:

A compliance team needed to archive hundreds of customer emails for audit reporting. Since auditors only accepted image-based records. Therefore, they used an MSG Converter Tool to convert MSG to PNG. This maintains clarity and timestamps for legal proof.

Conclusion

To conclude, Instead of using manual screenshot-based methods, converting MSG to PNG becomes simple, quick, and reliable when using a professional MSG Converter tool. For bulk, accurate, and secure conversion, using this tool to convert MSG file to PNG is the best recommended solution. This conversion ensures 100% accuracy, data integrity, and high-end security with zero data loss.

Frequently Asked Questions

Q1. Can I convert an MSG file to PNG directly?

Ans. No, direct conversion isn’t possible manually. You need a MigrateEmails MSG Converter tool to save MSG files to PNG format accurately.

Q2. Can I convert multiple MSG files to PNG at once?

Ans. Yes, bulk conversion is supported only through a dedicated MSG to PNG converter tool, not through manual methods.

Q3. Will converting MSG to PNG reduce file size?

Ans. Yes, PNG files are often smaller than full email files and are easier to store and share, though size reduction varies based on email content.

Q4. Can attachments in an MSG file be converted to PNG?

Ans. No, attachments remain separate. A MigrateEmails MSG converter tool can extract attachments, but they are not converted into PNG images.

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.