How to Save Email from Gmail as PDF? Simple Steps

Why Save Gmail Messages as a PDF?

Saving emails as PDFs has several benefits:

• You can access the content offline.
• PDFs are easy to share with others.
• They are secure and difficult to edit.
• Also, you can organize your important records easily.
• Useful for legal, financial, or personal documentation.

Verified Method to Save Email from Gmail as PDF: Hassle-Free

If you want to save many emails at once, it’s highly suggested to use the MigrateEmails Gmail Backup Tool. This tool supports batch conversion with several customized features that make this process more reliable for every user. Attachments are automatically saved without using any extra steps. In addition, it preserves original data formatting, structure, and metadata during the entire conversion. With this tool, you can export Gmail Emails to CSV and other formats, such as File Formats and Email Clients. 

Quick Steps to Save Multiple Emails as PDF Gmail

1. Download and install the MigrateEmails Gmail Backup Tool.
   

 

2. Now, enter your Gmail email address & password to Sign In.
   

 

3. Then, you can preview and select the emails to save.
   

 

4. After that, pick PDF from the available Saving Format.
   

 

5. Lastly, apply advanced features/filters. Click Convert.
   

Advanced Features of This Tool:

• Offer multiple customized filters: Preview, Remove Duplicate, Date Filter, Export Gmail to MBOX, and other formats.
• Free Demo Version: A demo (Free) verison of this utility is available to understand its features and functions.
• One-Time Service Available: For a more customized and cost-effective conversion, you can request a one-time Gmail to PDF conversion. 

Manual Methods to Save Email from Gmail as PDF Free

There are multiple manual ways to convert a Gmail email to a PDF. Below, we’ll explain the most commonly used methods that work on desktop and mobile devices.

Method 01: Export Gmail Emails to PDF Using Print Option

This is the easiest and most common way that convert only a small number of emails. Here is how you can perform it:

1. Initially, open Gmail and log in to your account.
2. Then, open the email you want to save.
3. Now, click on the More options in the top-right corner of the email.
4. After that, select “Print” from the menu.
5. In the print window, change the Destination to “Save as PDF”.
6. In the end, click on Save and choose the folder to save the file.

Method 02: Download Gmail Emails to PDF Using Gmail App

Gmail allows users to save emails as PDF documents. Follow these simple steps:

1. Primarily, open the Gmail app on your phone.
2. Next, tap the email you want to save.
3. Then, click on the three-dot menu (usually in the top right).
4. After that, select Print.
5. Now, choose “Save as PDF” as your printer.
6. In the end, click Save and select the location.

Method 03: Export Gmail Mailbox to PDF Using Google Chrome

You can also use the keyboard shortcut:

1. Open the Gmail email you want to save.
2. Then, press Ctrl + P (Windows) or Cmd + P (Mac).
3. Further, set the destination to “Save as PDF”.
4. Lastly, click Save to successfully export your Gmail to PDF.

Limitations of the Manual Gmail Emails to PDF Conversion

• Manual methods work for saving individual emails, but are time-consuming.
• You cannot save multiple emails at once using Gmail’s default options.
• Attachments are not saved along with the email PDF automatically.
• Formatting may sometimes change slightly during conversion.
• Also, no option to automate the process or backup emails regularly.

Final Words

To sum up, we explained the top methods to save email from Gmail as PDF using the manual and a professional tool. The manual method is useful to save a small number of Gmail emails. Besides that, a professional tool offers batch conversion, which allows users to export multiple emails at once without any data loss.

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