Convert PST File to PDF to Download Outlook Email as PDF

Summary:- MS Outlook is a versatile and trusted email client for users to manage personal information. It allows users to send and receive email messages along with attachments files, manage contacts & calendars, schedule meetings, access tasks & journals, etc., and to store all these mailbox items; it uses Outlook data files, i.e., PST. A PST file stands for personal storage table, a file format of Microsoft apps that stores mailbox items like calendar events, contacts, and email messages. But at times, users want to convert PST format into other file formats like PDF (the most trusted document format). There are multiple reasons behind the need to convert PST to PDF format, like users not wanting to work with Outlook anymore, accessing data in an offline mode, and others. In this blog, we will describe all the possible reasons and methods to convert PST to PDF with attachments files. Apart from this, you can also use the PST File Converter Tool to download Outlook Email as PDF.

Why do Users want to Convert Outlook Files to PDF?

A PDF file is the most popular document format that stores all your documents in an electronic form. It does not need any particular application to show the file content and is independent of the hardware and operating system. There are some other advantages of PDF files that insist users to export PST to PDF:

  • A PDF file shows the same content and layout of your document, no matter which OS, device or software it is.
  • PDF files are easy to create, read and use by users.
  • Users want to download Outlook emails as PDF files to access them in offline mode.
  • It has been seen that someone needs to migrate Outlook emails to any other application.
  • You can protect your PDF file with password protection to overcome the chances of data loss.
  • Once you store your information in the PDF file, it will be easier for you to transfer it.

These are some reasons behind the requirement for converting Outlook Email to PDF. Now, let’s understand the procedure to convert PST files to PDF format.

Manual Methods to Convert PST to PDF with Attachments

There are various methods to convert Outlook PST to PDF format. Here, we discuss the two best manual methods to download Outlook emails in PDF format. Follow the workable steps to export the Outlook folder to PDF completely.

Method 1: Convert PST file to PDF Using Adobe Acrobat

Adobe Acrobat is a prominent app for editing and creating PDF files. It offers a plug-in to connect with Outlook, allowing you to save emails in PDF format. Follow the steps to convert PST to PDF format:

  1. Start Outlook App and click on the Adobe PDF option in the top bar.
  2. Here, you have to select the emails you want to convert.
  3. After that, click on the selected email messages in the Adobe PDF tab.
  4. Choose to Create a New PDF option from the drop-down list.
  5. A new tab opens on your screen and allocates the saving location and file name.
  6. Finally, click the Save button to download Outlook email messages as PDFs.

Method 2: Export PST to PDF Using MS Outlook

Microsoft Outlook is the most efficient utility to manage email messages and has a feature to print the message as a PDF file. A Microsoft Print to PDF option allows users to perform PST to PDF conversion efficiently. Follow the steps to do so:

  • Open Outlook and go to the email messages you want to convert.
  • Go to File and click on the Print option.
go to the email messages you want to convert
  • Here, tap on the Print Options button.
  • In the Print tab, Select Microsoft Print to PDF option from the list.
Select Microsoft Print to PDF option
  • Choose the other required options and click the Print button.
4.	Choose the other required options
  • At Save Print Output As tab, assign the file path and name.
Save Print Output As tab
  • Click Save to convert the selected email into PDF format.
6.	Click Save to convert

A Professional Method to Convert PST to PDF With Attachments files

The above methods are beneficial to convert Outlook PST to PDF format, but allow you to convert a single email message into PDF format and technical too. Thus, we recommend you to go for the PST Converter Tool by MigrateEmails, which allows users to export multiple Outlook PST files to PDF format. The software has an easy-to-use interface and allows you to convert PST files into other formats like EML, MSG, CSV, MBOX, EMLX, DOC, etc.

Follow the Steps to Download Outlook Email as PDF format

  1. Download and launch the PST to PDF Converter Tool as an administrator.
  2. Browse the PST files from your computer to convert and click Next.
  3. Check the folders and preview the needful folders. Tap Next.
  4. Select the saving format as PDF from the drop-down list.
  5. Use the Remove Duplicate Mail option to exclude similar mailbox emails.
  6. Here, you can also deselect the attached files.
  7. After that, click on the Path To Save option to choose the output folder location.
  8. Mail Filter will enable you to convert emails of a specific date range.
  9. Click Convert to start the Outlook PST file to PDF conversion.


All the methods explained in the blog are really helpful and workable to convert Outlook PST files to PDF format; you can use any of them. However, we recommend you to use the PST Converter Software, which helps you to convert single and multiple PST files to PDF format within a few simple steps.

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