How to Convert PST to PDF With Attachments? Pro Guide

Written By Kiran Sharma
Updated on December 17th, 2024

Summary: Managing emails is crucial for both professionals and individuals. Microsoft Outlook is a trusted email client that stores data in PST files. However, large PST files are prone to corruption and data loss. Converting PST files to PDF format offers better security and accessibility. This guide explores manual methods and a professional PST Converter tool to help you convert PST to PDF effortlessly.

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Table of Contents

Why do Users Want to Convert PST to PDF?

A PDF file offers various advantages to its users. Some of the advantages are shared below:

PDF files are platform-independent, i.e. users can easily access them on any device, operating system, or platform.
A PDF file shows the same content and layout of your document, no matter which OS, device, or software it is.
It is easy to create, read, and share.
PDF files provide additional backup of data in case of accidental deletion, corruption, etc.
Converting emails to PDF files reduces the dependency on specific email clients.
You can encrypt the PDF files to protect data from security breaches.

These are some common reasons why users want to export PST to PDF. Now, let’s explore the solutions for the often-asked query, “ How can you convert Outlook files to PDF?”

Manual Methods to Convert PST to PDF with Attachments

There are various methods to convert Outlook PST to PDF format. Here, we discuss the two best manual methods to download Outlook emails in PDF format. Follow the workable steps to transfer Outlook PST files into PDF format completely.

Method 1: Transfer PST Files to PDF Using Adobe Acrobat

Adobe Acrobat is a prominent app for editing and creating PDF files. It offers a plug-in to connect with Outlook, allowing you to save emails in PDF format. Follow the steps to convert PST to PDF format:

Open Outlook: Launch the Outlook application.
Select Emails: Choose the emails you wish to convert.
Access Adobe PDF Tab: Click on the ‘Adobe PDF’ option in the top menu.
Create PDF: From the drop-down, select ‘Create a New PDF file.’
Save File: Choose the destination and enter the file name, then click ‘Save.’.

Method 2: Export PST to PDF Using MS Outlook

Microsoft Outlook is the most efficient utility to manage email messages and has a feature to print the message as a PDF file. A Microsoft Print to PDF option allows users to perform PST to PDF conversion efficiently. Follow the steps to do so:

Open Outlook and go to the email messages you want to convert.
Now, navigate to the File menu and click on the Print option.
In the Print tab, Select the Microsoft Print to PDF option from the list. Click Print.
Now, in the Save Print Output As tab, assign the file path and name.
Lastly, click on the Save button to convert PST File to PDF format.

The above methods are beneficial to save a limited number of Outlook PST files to PDF format. However, if you want to save multiple PST files, then this is not an ideal solution.

Users can go for a professional PST File Converter to bulk convert PST file data into PDF format.

Direct Solution to Convert PST to PDF With Attachments

MigrateEmails PST Converter is a prominent method to convert Outlook PDF files to PST in bulk. The software has an easy-to-use interface, allowing you to convert PST files into PDFs without the help of any external assistance. It also facilitates eliminating duplicate emails from the conversion process. Moreover, users can also import PST to iCloud, Gmail, Zoho Mail, Office 365, etc using this software.

Follow the Steps to Download Outlook Email as PDF

Download and Run the PST Converter Tool as an Administrator.
Click the Select Files button and add the required PST file(s).
Preview the PST file data from the displayed tree- structure. Click Next.
Now, choose PDF as the resultant file format from the drop-down menu.
Finally, hit the Convert button to convert PST files to PDF format.

Key Features of PST to PDF Converter

Batch Conversion: Convert multiple PST files simultaneously, saving time and effort.
Attachment Management: Automatically includes attachments in the PDF or saves them separately as needed.
Maintains Data Integrity: Preserves the original formatting, metadata, and folder hierarchy.
User-Friendly Interface: Easy-to-navigate interface suitable for both technical and non-technical users.

Conclusion

In this article, we have explained different methods to convert PST to PDF with attachments. By using these methods, you can easily transfer your Outlook emails into PDF format with ease. However, the manual method is beneficial only for a limited number of emails. So, if you want to convert multiple PST files, then we recommend using the professional solution.

FAQs

Q1. Can I convert PST files to PDF manually without software?

Ans: Yes, you can convert individual emails to PDF using Outlook’s Print-to-PDF feature. However, for bulk conversion of multiple emails or entire PST files, a specialized MigrateEmails PST Converter tool is required.

Q2. Does Adobe Acrobat support PST to PDF conversion?

Ans: No, Adobe Acrobat does not natively support PST files. It can convert individual emails to PDF if you use the Print-to-PDF feature in Outlook, but for converting entire PST files, you’ll use the MigrateEmails PST to PDF Converter software

Q3. Can I selectively convert specific emails or folders from PST to PDF?

Ans: Yes, MigrateEmails PST to PDF Converter allows users to select specific emails or folders within a PST file for conversion.

Q4. Are there any alternatives to PDF for archiving emails?

Ans: Yes, other formats like EML, MSG, or MBOX are commonly used for email archiving. However, PDF is preferred for its universal accessibility and secure sharing options.

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.