How to Convert OST to PDF? Easy Methods

Written By Kiran Sharma
Updated on July 26th, 2025

5/5 - (1 vote)

Daniel Patricia Query:-
“I have several Outlook OST files saved from my old account, and I want to access or print some important emails from them. Since I no longer use Outlook, I’d prefer converting these OST emails into PDF format. Is there a simple way to convert OST to PDF without losing the email content or attachments?”

Introduction:

OST (Offline Storage Table) files are used by Microsoft Outlook to store mailbox data for offline access. However, they’re not easy to open without Outlook or a server connection. Besides that, PDF is a universal file format that’s easy to access, share, and print. If you want to keep your emails secure and readable outside of Outlook, converting OST to PDF is the right solution. In this blog, we’ll discuss the manual method and a professional OST Converter Tool. In addition, this tool offers your hassle-free result with no data loss.

Table of Contents

Real-Life Example

Aly, an HR executive, left her previous job where she had used Microsoft Outlook linked to an Exchange server. Before leaving, she backed up all her emails in an OST file for future reference. Months later, she needed to access some old offer letters and employee communication stored in that OST file. But since her new laptop didn’t have Outlook installed and the server access was revoked, she couldn’t open the file directly. After some time, she found the MigrateEmails OST Converter Tool. With its simple steps, she easily convert OLM files to PDF without hassle.

Quick Steps to Convert OST to PDF

Firstly, download & install the MigrateEmails OST Converter Tool.
Next, pick: Select Files or Select Folder to browse the OST file.
Then, preview and select the OST file to convert. Click Next.
Choose PDF as a Saving Format from the drop-down list.
Lastly, apply advanced features & filters. Click Convert.

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Why Save OST Emails to PDF?

PDF files are easy to open on any device without special software.
Emails in PDF format are ideal for sharing, printing, and archiving.
OST files need Outlook and an Exchange account; PDF doesn’t.
Also, legal teams need emails in PDF format for documentation.
PDF files help preserve the original content and layout of emails.

Manual Method to Convert OST to PDF

To use this method, you’ll need Outlook installed and the OST file properly configured. This method works well if you only need to export a few emails. Follow these steps:

Open Outlook and navigate to the Inbox or folder containing the email.
Now, double-click the email you want to save.
After that, go to File and click the Print option.
Then, choose Microsoft Print to PDF as the printer.
Afterwards, select the location and name your PDF file.
Finally, click Save to complete the OST to PDF conversion.

Limitations of the Manual Method

It requires Outlook to be installed and configured.
Cannot convert orphaned or corrupted OST files.
Attachments are not saved with the email unless manually added.
Moreover, you need to repeat the steps for each email.

Best Method to Convert OST to PDF

If you want to avoid these limitations, you can use the professional OST Converter Tool. This utility is specially designed with an advanced algorithm to convert multiple OST files at once without data loss. All your emails, including attachments, are preserved throughout the conversion process. Also, you can convert multiple OST files at once without any hassle. Moreover, you can convert OST to Doc and other formats.

Why Choose the MigrateEmails OST Converter Tool?

This tool offers several advanced features, including:

Support Several Formats	Offer Advanced Features	Simple Interface
This converter tool allows you to convert OST to PST, MBOX, EML, EMLX, and other file formats. Apart from that, you can choose different email clients, like Thunderbird, Office 365, and more, to convert.	With this utility, you can choose several advanced features. It includes Remove Duplicate, Date Filter, Split Resultant PST, Custom Folder Name, and many more. Additionally, you can define the path to save the output PSTs.	This tool has a simple interface. Means, no need for any technical expertise to use it. Also, the free (Demo) version of this software is available to explore its features and functions. You can save 50 emails per folder.

How to Export OST to PDF?

Primary, download & install the MigrateEmails OST Converter Tool.
Now, choose: Select Files or Select Folder to browse the OST file.
Then, you can preview and select the OST files to convert. Click Next.
After that, choose Saving Format as PDF from the given list.
Lastly, apply advanced features & filters. Click Convert.

Conclusion

In this technical blog post, we discussed how to convert OST to PDF free with simple steps. While the manual method is applicable to convert a small number of OST files. Also, it contains several limitations. That’s why many experts highly recommend using the professional tool for a large number of OST files. Additionally, you can perform sletive email conversion with this utility. If you have any queries related to this software, feel free to ask our 24/7 technical support.

Frequently Asked Questions

Q1. Are there any free tools available to convert OST to PDF?

Ans: There are some manual options like using Microsoft Outlook with the “Print to PDF” feature, but they only work if your OST file is still connected to a live Outlook profile.

Q2. Which is the best tool to save OST to PST?

Ans: One of the most trusted tools is the MigrateEmails OST Converter Tool. It not only allows you to convert OST to PST but also supports other formats like PDF, MBOX, EML, and more. It maintains folder hierarchy, supports batch conversion.

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.