Remove Duplicate Emails in Apple Mail: Step-by-Step Guide to a Clutter-Free Inbox

What Causes Duplicate Emails in Apple Mail?

Here are the most common reasons why duplicates happen in Apple Mail:

• Multiple devices syncing with the same email account can cause the same email to appear more than once.
• Overlap between accounts can lead to duplicate emails due to synchronization or sorting errors.
• Sometimes Apple Mail doesn’t recognize that an email has been downloaded, causing it to download again.
• Problems with your email provider’s server can result in emails being resent, creating duplicates in your inbox.

How to Manually Remove Duplicate Emails in Apple Mail

Follow these simple steps:

1. Firstly, open the Apple Mail application on your system.
2. Select the mailboxes to transfer your data.
3. Afterward, select the Mailbox option from the menu bar.
4. Further, choose iCloud from the drop-down menu.
5. Click on Export Mailbox from the iCloud options.
6. After that, define the Path to Save for your MBOX file.
7. Lastly, click Choose, and then your MBOX file is successfully moved.

Now your emails are ready in MBOX format, it is easier to manage and delete duplicates efficiently.

Why the Manual Method Isn’t Ideal

The manual method is useful and free of cost, but it’s not a direct solution for removing duplicates. It comes with several limitations, including:

• Chances of accidentally deleting important emails while removing duplicates.
• Manually searching for and deleting duplicate emails can take a lot of time.
• Apple Mail does not offer filters to identify and manage duplicate emails.
• Without a backup, manual deletion can lead to data loss or corruption.

A Smarter Way to Remove Duplicate Emails in Apple Mail

To make things easier, many people use the Apple Mail Backup Tool to remove duplicate data in Apple Mail. It lets you quickly find and delete duplicates based on things like To, From, Subject, and Body. You can even remove duplicates in bulk without affecting your original emails. This tool also includes backup and restore options, so your data stays safe before any changes are made. Let’s move on to the steps to stop duplicate emails.

How to Use the Tool to Remove Duplicates

1. Firstly, launch the Apple Mail Backup Tool on your system.
2. Now, select Single Mode/Batch Mode to add files. 
3. Afterward, enter your credentials and click on Sign In.
4. Then, Preview & select the files. Press Next.
5. Further, choose Saving Format as MBOX.
6. Click on Remove Duplicate Mail and select filers as per your needs.
7. Now, define the destination path and click  Convert.

Important Note: After saving the resultant MBOX File, you can easily and effectively Import MBOX files to Apple Mail. This step-by-step process ensures your mailbox remains organized, saves you time, and prevents the risk of data loss.

Conclusion

Above, we discussed different methods to remove duplicate emails in Apple Mail. if you have small data, you can use the manual approach. However, for a faster and more reliable solution, you can use the recommended tool. It helps you delete duplicates in bulk or back up your data. With these simple steps, you can keep your Apple Mail inbox clean and organized. 

FAQ’s

Related Post